Multistate HR Compliance & Benefits Specialist

Gladney Center For Adoption Inc; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Gladney Center for Adoption is seeking a Benefits and Compliance Specialist to ensure state and federal employment compliance, maintain audit-ready employee records, and administer benefits and leave management. The role supports audits, licensing, and ongoing HRIS data integrity across licensed states.

The specialist will manage background checks, Form I-9 compliance, and regulatory reporting (EEO-1, OSHA), while serving as primary contact for benefits programs and leave administration.

Qualifications

• High School Diploma or equivalent; three years in HR, compliance, or related admin HR role.
• Experience administering employee benefits and leave programs (FMLA, ADA, workers’ comp) while ensuring policy compliance.
• Knowledge of state and federal employment laws, personnel file management, and record retention.
• Experience processing background checks, licensure, and compliance documentation; audits experience preferred.
• Proficient with HRIS systems and maintaining confidential employee records.
• Familiarity with Form I-9 compliance and employment eligibility verification.
• Strong organizational skills and ability to meet deadlines; discreet with sensitive information.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication; analytical with ability to identify compliance gaps.

Responsibilities

• Monitor and maintain compliance of employee files per state requirements.
• Process background checks for licensure in additional states and renewals.
• Coordinate state-specific compliance docs with employees and managers.
• Support internal and external audits and submit required documentation.
• Maintain accurate HRIS data; conduct regular audits and ensure data retention.
• Oversee benefits programs (medical, dental, vision, life, retirement) and COBRA, reconcile invoices.
• Lead leave administration (FMLA, short-term disability, ADA) and workers compensation coordination.
• Support engagement initiatives and organizational culture improvements.

Skills

HR compliance

Benefits administration

Audit coordination

HRIS proficiency

I-9 compliance

Data confidentiality

Multitasking

Communication skills

Education

High School Diploma or equivalent

Tools

HRIS systems

Microsoft Excel

Payroll software

Job description

Gladney Center for Adoption is seeking a Benefits and Compliance Specialist to ensure state and federal employment compliance, maintain audit-ready employee records, and administer benefits and leave management. The role supports audits, licensing, and ongoing HRIS data integrity across licensed states.

The specialist will manage background checks, Form I-9 compliance, and regulatory reporting (EEO-1, OSHA), while serving as primary contact for benefits programs and leave administration.