Benefits Administrative Coordinator

Cartwright School District #83; Phoenix (AZ); On-site; USD 45,000 - 58,000; Full time

Job summary

Cartwright School District #83 in Phoenix, AZ is hiring a Benefits Administrative Coordinator responsible for supporting the Benefits Administrator with daily group benefit programs operations. This includes facilitating open enrollment, troubleshooting issues, and preparing necessary documentation.

The ideal candidate brings 1-3 years of related experience, preferably with Infinite Visions. Strong communication skills and the ability to handle multiple tasks are essential for excelling in this role.

Qualifications

• 1-3 years of related benefits coordinator experience.
• Experience with Infinite Visions Enterprise Edition preferred.
• SHRM-CP or SHRM-SCP and CEBS designations preferred.

Responsibilities

• Assist employees with insurance benefits and enrollment issues.
• Distribute materials for benefits orientations and open enrollment.
• Assist with beneficiary changes and claims.
• Maintain employee benefit files and databases.
• Provide customer service support to internal and external customers.

Skills

Computer proficiency

Project and team skills

Analytical skills

Effective communication

Organizational skills

Tools

Infinite Visions

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Benefits Administrative Coordinator

Job Goal

The Benefits Administrative Coordinator position is responsible for supporting the Benefits Administrator in the day-to-day operation of group benefit programs (medical, dental, vision, short-term/long-term disability, worker's compensation, life insurance, travel and accident plans, flexible spending and health savings accounts, retirement plans, wellness program, etc.). This position provides excellent customer service and assists in facilitating open enrollment meetings, troubleshooting portal issues, setup insurance configurations, and prepares documents for dissemination to staff. The Benefits Administrative Coordinator is a standalone classification and is distinguished from other classifications by its responsibility for assisting in administering specialized insurance programs.

Qualifications

• One to three years of related benefits coordinator experience.
• Experience with Infinite Visions Enterprise Edition is highly preferred.
• SHRM-CP or SHRM-SCP and CEBS professional designations preferred.

Performance Responsibilities

• Assists employees with insurance benefits, which may include enrollment issues and changes, open enrollment benefits, new hire enrollment, insurance terminations, filing paperwork, and performing other related activities.
• Distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
• Assist with beneficiary changes, disability, accident, and death claims.
• Assist with benefit portal rollovers.
• Assists with payroll deduction calculations for employee paid insurance.
• Assist with completing QDROs, QMCSOs.
• Maintain employee benefit files, maintain group benefit databases, and update employee payroll records.
• Assist with reconciling insurance vendor billings; submit billings electronically for payment.
• Assist with transfer of data to external contacts for services, premiums, and plan administration.
• Assist with processing COBRA information and maintain COBRA files.
• Maintains files for property insurance, liability insurance, motor vehicle insurance, student injuries, and vandalism claims.
• Prepares a variety of logs, forms, and reports related to insurance program.
• Serve as secondary contact for plan vendors and third-party administrators.
• Document and maintain administrative procedures for assigned benefits processes.
• Assist with compliance of applicable government regulations.
• Provide customer service support to internal and external customers.
• Develop communication tools to enhance understanding of the district's benefits package.
• Assist with developing employee wellness programs to provide nutrition education and wellness classes for employees.

Knowledge and Skills

• Computer proficiency and technical aptitude with the ability to use Infinite Visions, Microsoft products, including PowerPoint, Word, Excel.
• Project and team skills and experience.
• Proven ability to work effectively in a team environment with associates.
• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Excellent communication and organization skills.

Preferred Knowledge and Skills

• Strong analytical skills and a thorough knowledge of plan designs.
• Knowledge of benefits contract language.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, COBRA, FMLA, ADA, Section 125, worker's compensation, and DOL requirements.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Terms of Employment

• Reports to: Benefits Administrator and/or Director of Human Resources
• Location: District Office
• Supervises: N/A
• Calendar: 12-Month Full Time
• Job Category: Classified Educational Support Professional - FLSA Non-exempt
• Beginning Salary: B23
• Benefits: As approved by the Governing Board
• Deadline for Application: Until filled