Behavioral Health Office & Records Administrator

Necco; Fairmont (WV); On-site; USD 32,000 - 52,000; Full time

Job summary

Necco is seeking an Office Administrator to provide essential administrative and operational support for Community Behavioral Health programs. Responsibilities include maintaining staff and client records, ensuring system integrity, coordinating day-to-day office functions, and supporting compliance, quality service delivery, and a positive office environment.

The role emphasizes accurate documentation, training new staff, and maintaining confidentiality while coordinating communications across

Qualifications

• Minimum 21 years of age
• High School Diploma required; degree preferred
• Minimum 3 years of experience in office administration, data entry, or billing
• Valid driver’s license and state minimum auto insurance
• Ability to navigate software programs (Microsoft Office, Electronic Health Records, databases, dashboards)

Responsibilities

• Data Entry & System Management: Enter and maintain accurate information, generate reports, manage personnel files, upload documents.
• Management of Client Files: Track annual consents, enroll clients, monitor statuses, verify data, assist in assessments and discharge.
• Fiscal & Medicaid Service Support: Liaise with finance on billing concerns, collaborate to ensure accurate documentation.
• Office & Administrative Support: Provide customer service, coordinate communications, train new staff, maintain COA/compliance and office safety.
• Compliance & Quality Support: Conduct audits, report compliance, assist risk and safety teams for audits and site reviews.

Skills

Organizational skills

Tech literacy

Written communication

Verbal communication

Data entry

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Electronic Health Records

Databases

Dashboards

Job description

Necco is seeking an Office Administrator to provide essential administrative and operational support for Community Behavioral Health programs. Responsibilities include maintaining staff and client records, ensuring system integrity, coordinating day-to-day office functions, and supporting compliance, quality service delivery, and a positive office environment.

The role emphasizes accurate documentation, training new staff, and maintaining confidentiality while coordinating communications across