Strategic Behavioral Health Office Administrator

NECCO (ED Necco & Associates Inc.); Fairmont (WV); On-site; USD 36,000 - 52,000; Full time

Job summary

NECCO (ED Necco & Associates Inc.) is seeking an Office Administrator to provide essential administrative and operational support for Community Behavioral Health programs. You will maintain staff and client records, ensure system integrity, and coordinate daily office functions to support compliance, program quality, and efficient workflows.

The role requires strong organizational and communication skills, data entry accuracy, and the ability to work with EHRs and dashboards while supporting

Qualifications

• Minimum 21 years of age.
• High School Diploma required; degree preferred.
• Minimum 3 years of experience in office administration, data entry, or billing.
• Valid driver’s license and auto insurance as required by state law.
• Excellent organizational, technological, written, and verbal communication skills.
• Ability to navigate and utilize software programs (Microsoft Office, EHRs, databases, dashboards).
• Ability to enter accurate data in a timely manner.
• Ability to meet scheduled and unscheduled deadlines.
• Successful completion of required criminal background checks.
• Willingness to travel and complete required training.

Responsibilities

• Enter and maintain accurate information within required databases.
• Generate reports and notify team of missing or incomplete documentation.
• Track and manage employee personnel files and background checks.
• Upload documentation into databases accurately and on time.
• Track annual client consents and upload to the EHR.
• Enroll clients into Behavioral Health programs after intake components.
• Monitor and update client statuses in the system.
• Verify accuracy of information and support discharge processes.
• Assist with required assessments scheduling and completion.
• Liaise with finance on billing concerns.
• Collaborate with Program Director and other staff to ensure documentation accuracy.

Skills

Organizational skills

Written & verbal communication

Data entry

Problem solving

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Electronic Health Records

Databases

Dashboards

Job description

NECCO (ED Necco & Associates Inc.) is seeking an Office Administrator to provide essential administrative and operational support for Community Behavioral Health programs. You will maintain staff and client records, ensure system integrity, and coordinate daily office functions to support compliance, program quality, and efficient workflows.

The role requires strong organizational and communication skills, data entry accuracy, and the ability to work with EHRs and dashboards while supporting