BD Proposals & Coordination Specialist

Ghafari Associates; Dearborn (MI); On-site; USD 45,000 - 70,000; Full time

Job summary

Ghafari Associates seeks an Administrative Assistant (Business Development) to provide high-quality administrative support for the BD team, spanning opportunity intake through proposal and interview support and post-submittal follow-up. The ideal candidate is highly organized, proactive, and capable in a fast-paced environment.

Responsibilities include BD leadership support, CRM maintenance, presentations and client communications, calendar coordination, travel logistics, and RFP assistance.

Qualifications

• Associate’s degree preferred (Bachelor’s degree a plus)
• 3+ years of experience in an administrative assistant role (support for BD/marketing/proposals preferred)
• Design/construction industry experience preferred

Responsibilities

• Support BD lifecycle from opportunity intake to proposal submission and follow-up
• Coordinate client meetings, travel, and event logistics
• Maintain CRM and pipeline reports for leadership
• Assist with proposals, presentations, and interview materials
• Prepare agendas, meeting minutes, and distribute action items

Skills

Microsoft Office

CRM software

Communication

Time management

Detail oriented

Education

Associate degree preferred

Bachelor’s degree a plus

Tools

Deltek

Salesforce

HubSpot

Microsoft Dynamics

Job description

Ghafari Associates seeks an Administrative Assistant (Business Development) to provide high-quality administrative support for the BD team, spanning opportunity intake through proposal and interview support and post-submittal follow-up. The ideal candidate is highly organized, proactive, and capable in a fast-paced environment.

Responsibilities include BD leadership support, CRM maintenance, presentations and client communications, calendar coordination, travel logistics, and RFP assistance.