BD Coordinator: Proposals & Pipeline Support

Ghafari Associates; Dearborn (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Ghafari Associates is seeking a Business Development Assistant to provide administrative and coordination support across the business development lifecycle, including lead tracking, proposal assistance, and client engagement coordination.

The role requires strong organization, proactive communication, and the ability to manage multiple priorities in a fast-paced environment, with responsibilities spanning scheduling, document management, and CRM updates.

Qualifications

• Associate’s degree preferred; Bachelor’s degree a plus.
• 3+ years of experience as an administrative assistant, preferably supporting business development or marketing.
• Experience in design and construction industry is preferred.

Responsibilities

• Support BD lifecycle from opportunity intake through proposal submission and follow-up.
• Assist BD/Marketing with proposals, presentations, and interview materials.
• Coordinate resumes, project sheets, and team information with Marketing.
• Maintain CRM data: client contacts, opportunity status, key dates and next steps.
• Schedule meetings, prepare agendas, capture meeting minutes, and distribute actions.
• Coordinate travel and office logistics as needed.
• Generate basic pipeline reports for BD leadership.

Skills

Microsoft Office

Written & verbal communication

Multitasking

Organization

Attention to detail

Problem solving

Discretion

Adaptability

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Deltek

Salesforce

HubSpot

Microsoft Dynamics

Job description

Ghafari Associates is seeking a Business Development Assistant to provide administrative and coordination support across the business development lifecycle, including lead tracking, proposal assistance, and client engagement coordination.

The role requires strong organization, proactive communication, and the ability to manage multiple priorities in a fast-paced environment, with responsibilities spanning scheduling, document management, and CRM updates.