Bay Area Legal Secretaries

Permanent Placements LLC; San Francisco (CA); On-site; USD 80,000 - 120,000; Part time

Job summary

Permanent Placements LLC is seeking an experienced Legal Secretary for top San Francisco and Silicon Valley law firms. The role supports multiple attorneys with calendar management, time entry, travel arrangements, and handling invoices and expenses.

Candidates should have 5+ years in a Legal Secretary role at a major firm, strong organizational skills, and proficiency with MS Office and e-filing. This onsite, part-time position offers a competitive salary in the SF market.

Qualifications

• 5+ years as a Legal Secretary at a major law firm with time entry and travel arrangements experience.
• Manage administrative duties for 3+ attorneys including calendaring.
• Proficient in Microsoft Office, Adobe, file management systems and e-filing.
• Excellent communication, detail-oriented, and able to collaborate.
• Strong time management and ability to work under pressure.

Responsibilities

• Support multiple attorneys with calendaring and time entry.
• Arrange travel and coordinate meetings and events.
• Process invoices and expenses in a timely manner.
• Maintain files and leverage e-filing and admin software.
• Communicate professionally and coordinate with team.

Skills

Legal secretary experience

Time entry

Travel arrangements

Invoices & expenses processing

Calendar management

Microsoft Office

Adobe Acrobat

E-filing

Communication skills

Attention to detail

Tools

Microsoft Office Suite

Adobe Acrobat

File management systems

Job description

Legal Secretary

Location(s): San Francisco, CA | Silicon Valley, CA

Salary Range: $80,000 - $120,000

Schedule: 3 days/week Onsite

Our Firm

Permanent Placements is a legal recruiting firm focused on direct placements of attorneys, legal staff, and business professionals. We work with many of the world’s largest law firms as well as regional and boutique firms in certain markets. Our goal is to help advance the careers of our candidates while contributing to the success of the organizations we work with. Career advancement means different things to different people, and we seek to understand our candidates’ objectives before consulting them on the job landscape and preparing their applications. Our candidates can expect transparency about compensation, work/life balance, and growth opportunities. We leverage our firm relationships and thoroughly prepare candidates to give them the best chance of getting an interview and offer.

Client Description(s)

We support many major law firms in the San Francisco and Silicon Valley area and are consistently asked to support Legal Secretary hiring. These firms tend to have 100+ attorneys across multiples offices (either regionally, nationally, or internationally). Salary, culture, and team structure will vary by client and position; however, we receive the most requests for candidates with 5+ years of Legal Secretary experience at a large law firm.

Position Overview

Typically, our clients are looking for candidates with at least 5+ years of Legal Secretary experience at a large law firm supporting at least three attorneys at a time. They like to see candidates who spend at least a few years in a given role and don’t have a pattern of jumping positions. Candidates can have experience in either Litigation or Transactional law but should be organized and experience handling administrative duties (including calendaring, time entry, travel arrangements, processing invoices and expenses, etc.) and using related software. Candidates should be proactive, professional and bring a high attention to detail.

Qualifications

• 5+ years of experience in a Legal Secretary position at a major law firm time entry, travel arrangements, processing invoices and expenses, etc.)
• Experience handling administrative duties for 3+ attorneys (including calendaring,
• Proficiency in Microsoft Office, Adobe, file management systems and other administrative software
• E-filing experience
• Excellent communication skills, positive attitude and a willingness to collaborate and coordinate with others
• Strong attention to detail, organizational skills and ability to manage time effectively
• Ability to work under pressure and meet deadlines