OC Legal Secretaries

Permanent Placements LLC; Los Angeles (CA); Sur place; USD 80 000 - 125 000; Plein temps

Résumé du poste

Permanent Placements LLC is seeking a Legal Secretary in Los Angeles, CA, to support at least three attorneys at a large law firm. The ideal candidate has 5+ years of legal secretary experience and proficiency in calendar management, billing, and travel arrangements.

The position requires strong organizational skills, excellent communication, and the ability to handle sensitive information with discretion. Onsite schedule is 3 days per week, with competitive compensation and benefits.

Qualifications

• 5+ years of experience as a Legal Secretary at a major law firm.
• Experience supporting 3+ attorneys with calendar management and admin duties.
• Proficiency in Microsoft Office, Adobe, file management systems and related software.
• E-filing experience.
• Excellent communication skills, positive attitude and ability to collaborate.
• Strong attention to detail and time management under deadlines.

Responsabilités

• Calendar management for multiple attorneys and time entry.
• Arrange travel and coordinate meetings and appointments.
• Process invoices and expenses; track and reconcile costs.
• Maintain organized files and document management.
• Communicate effectively with colleagues and clients to coordinate tasks.

Connaissances

Communication

Attention to detail

Time management

Organizational skills

Team collaboration

Outils

Microsoft Office

Adobe

E-filing

Description du poste

Legal Secretary

Location(s): Los Angeles, CA | Orange County, CA

Salary Range: $80,000 - $125,000

Schedule: 3 days/week Onsite

Our Firm

Permanent Placements is a legal recruiting firm focused on direct placements of attorneys, legal staff, and business professionals. We work with many of the world’s largest law firms as well as regional and boutique firms in certain markets. Our goal is to help advance the careers of our candidates while contributing to the success of the organizations we work with. Career advancement means different things to different people, and we seek to understand our candidates’ objectives before consulting them on the job landscape and preparing their applications. Our candidates can expect transparency about compensation, work/life balance, and growth opportunities. We leverage our firm relationships and thoroughly prepare candidates to give them the best chance of getting an interview and offer.

Client Description(s)

We support many major law firms in the Los Angeles and Orange County area and are consistently asked to support Legal Secretary hiring. These firms tend to have 100+ attorneys across multiples offices (either regionally, nationally, or internationally). Salary, culture, and team structure will vary by client and position; however, we receive the most requests for candidates with 5+ years of Legal Secretary experience at a large law firm.

We’re happy to discuss individual jobs and submit candidates to multiple opportunities.

Position Overview

Typical, our clients are looking for candidates with at least 5+ years of Legal Secretary experience at a large law firm supporting at least three attorneys at a time. They like to see candidates who spend at least a few years in a given role and don’t have a pattern of jumping positions. Candidates can have experience in either Litigation or Transactional law but should be organized and experience handling administrative duties (including calendaring, time entry, travel arrangements, processing invoices and expenses, etc.) and using related software. Candidates should be proactive, professional and bring a high attention to detail.

Qualifications

• 5+ years of experience in a Legal Secretary position at a major law firm time entry, travel arrangements, processing invoices and expenses, etc.)
• Experience handling administrative duties for 3+ attorneys (including calendaring,
• Proficiency in Microsoft Office, Adobe, file management systems and other administrative software
• E-filing experience
• Excellent communication skills, positive attitude and a willingness to collaborate and coordinate with others
• Strong attention to detail, organizational skills and ability to manage time effectively
• Ability to work under pressure and meet deadlines