Legal Secretary

Considine Search; San Francisco (CA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Healthcare, life and disability insurance

Generous 401k plan

Paid holidays and PTO

Well-being programs

Professional development programs

Employee discounts

Job summary

A legal services firm located in San Francisco seeks an Attorney Support PROS Specialist. This role involves assisting local attorneys and providing administrative support with tasks like client intake, expense management, and invoicing. The ideal candidate should have strong communication skills, relevant experience in legal or professional services, and a customer service orientation. Competitive salary of $75,000–$95,000 with benefits, including healthcare and professional development opportunities.

Qualifications

• Minimum of three years of relevant experience in a legal or professional services environment.
• Ability to interact effectively with attorneys, clients, vendors, and staff.
• Initiative to work both independently and in a team environment.

Responsibilities

• Monitor lawyer time entries for compliance with firm standards.
• Generate, edit, and post client invoices.
• Manage expense reimbursement and scheduling tasks for attorneys.
• Maintain confidentiality of sensitive information.

Skills

Professional communication skills

Customer service focus

Multi-tasking ability

Adaptability to technology

Education

High school diploma or equivalent

Bachelor's degree or equivalent

Job description

San Francisco, CA

Summary

The Attorney Support PROS Specialist is an integral part of the firm’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our San Francisco office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
• Preserving the confidentiality of firm and client protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that the firm retains

Qualifications

• Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
• Possess the initiative to work both independently and in a team environment with a customer service focus
• Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms
• A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent
• A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably

Benefits & Additional Information

• Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in the firm’s comprehensive benefit program which includes:
• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Salary & Compensation

Salary: $75,000.00-$95,000.00, plus overtime and bonus
Date Active: 4/1/2026
Exempt/Not Exempt: Non-Exempt

The firm is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.