Background Check Specialist

Dexian; New Jersey; On-site; USD 65,000 - 95,000; Full time

Job summary

Dexian is seeking a Background Check Specialist to oversee end-to-end screening for employees and contingent workers in a regulated environment. You will initiate, monitor, review, and adjudicate investigations to ensure compliant onboarding and activation.

You will utilize First Advantage, HRIS, and other onboarding tools to review criminal and non-criminal findings, OFAC checks, fingerprinting, and adverse media, while partnering with Compliance, Legal, and Talent Acquisition to uphold

Qualifications

• Bachelor's degree in HR, business or related field.
• 3+ years in background screening or HR operations.
• Experience with background screening platforms.
• Knowledge of FCRA and sanctions regulations.

Responsibilities

• Administer end-to-end background screening for employees and contingent workers.
• Initiate, monitor and track investigations within onboarding timelines.
• Coordinate screening by worker type, function, geography, and regulations.
• Ensure all screening components are completed before clearance or activation.
• Review criminal and non-criminal findings, OFAC, adverse media, and fingerprinting results.
• Apply adjudication guidelines and escalate findings per policy.
• Collaborate with Compliance, Legal, HR, Talent Acquisition, Security, and stakeholders.
• Support adverse action processes under FCRA and regulations.
• Maintain audit-ready documentation and SOPs.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication

Education

Bachelor's degree in HR/Business/Compliance

Tools

First Advantage

HireRight

Sterling

Checkr

Job description

Position Summary

The organization is seeking a Background Check Specialist to support the end-to-end background screening process for employees and contingent workers within a highly regulated environment. This role is responsible for ensuring compliant onboarding by initiating, monitoring, reviewing, and adjudicating background investigations while maintaining adherence to company policies, regulatory requirements, and service level agreements. The specialist will utilize platforms such as First Advantage and HR systems to review criminal and non-criminal screening results, OFAC and sanctions screenings, fingerprinting, adverse media findings, and onboarding gating controls prior to worker activation or system access. As part of the Global HR Operations team, this position partners closely with Talent Acquisition, Compliance, Legal, Procurement, Security, and business stakeholders to support workforce governance, audit readiness, and operational risk management.

Key Responsibilities

• Administer and manage end-to-end background screening processes for employees and contingent workers using First Advantage, HRIS, and onboarding technologies while ensuring compliance with company policies and regional requirements.
• Initiate, monitor, and track background investigations in alignment with onboarding timelines and service level agreements.
• Coordinate screening requirements based on worker type, job function, geography, and regulatory obligations.
• Ensure all required screening components are completed and reviewed before granting clearance, worker activation, or system access.
• Review screening results including criminal history, non-criminal findings, OFAC and sanctions screenings, adverse media reviews, education and employment verification, and fingerprinting results.
• Apply established adjudication guidelines, conduct case reviews, and escalates findings in accordance with company protocols.
• Partner with Compliance, Legal, HR Operations, Talent Acquisition, Security, and business stakeholders on sensitive or escalated screening cases.
• Support adverse action processes and documentation in compliance with FCRA and applicable employment regulations.
• Maintain audit-ready documentation, evidence retention records, standard operating procedures, and workflow documentation.
• Identify process improvement opportunities, compliance risks, and operational efficiencies across screening and onboarding workflows.
• Participate in quality assurance reviews, compliance audits, reporting activities, and process validation initiatives.
• Provide support across multiple regions, business units, and contingent workforce programs.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Compliance, Criminal Justice, or a related field.
• 3+ years of experience in background screening, onboarding operations, compliance operations, workforce administration, or HR operations.
• Experience administering background screening programs, adjudication workflows, and case management activities.
• Hands-on experience with First Advantage, HireRight, Sterling, Checkr, or similar background screening platforms.
• Knowledge of employment screening regulations, including FCRA, sanctions screening requirements, and related compliance standards.
• Experience reviewing criminal and non-criminal background investigation results and applying adjudication guidelines.
• Strong attention to detail with the ability to manage sensitive and confidential information.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced, high-volume operational environment.
• Experience with HRIS, HCM, and onboarding technologies such as Oracle, Fieldglass, Workday, or similar systems preferred.

Preferred Qualifications

• Experience working in highly regulated, compliance-driven, or audit-sensitive environments.
• Exposure to contingent workforce management, workforce governance, or onboarding controls.
• Experience supporting audit activities, quality assurance reviews, and operational compliance initiatives.

Why This Opportunity May Be Appealing

This role offers an opportunity to join a global HR Operations organization where compliance, governance, and operational excellence are critical to the employee and contingent worker onboarding experience. You'll work closely with cross-functional stakeholders, gain exposure to complex screening and adjudication processes, and play a direct role in ensuring workforce compliance and audit readiness. The position provides opportunities to develop expertise in background investigations, regulatory compliance, operational risk management, and process improvement while supporting a diverse workforce across multiple regions.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.