Back-Up Administrative Coordinator

Tom Thumb Supermarket; Colleyville (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly wages

Earned wage access

Associate discounts

Health & 401k benefits

Paid time off

Training & development

Inclusive environment

Job summary

Albertsons Companies in Colleyville, TX is seeking a Backup Administrative Coordinator to provide operational and administrative support to the store, serving as a trained backup for key administrative functions.

The role partners with store leadership to ensure accurate and timely completion of payroll processing, onboarding activities, scheduling support, compliance reporting, and record maintenance, while delivering excellent service to associates and applicants.

Qualifications

• Administrative awareness and attention to detail.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Maintain confidential employee and business records in accordance with company policies.
• Process and organize store correspondence, reports, and documentation.
• Support daily office operations and ensure administrative tasks are completed accurately and on time.
• Assist with data entry, filing, auditing, and record retention activities.

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Main Responsibilities

Position Summary

The Backup Administrative Coordinator provides operational and administrative support to the store while serving as a trained backup for key administrative functions. This role assists with hiring and onboarding activities, payroll processing, scheduling support, workforce administration, compliance reporting, record maintenance, and general office operations. The Backup Administrative Coordinator partners with store leadership to ensure accurate and timely completion of administrative processes while providing excellent service to associates and applicants.

Key Responsibilities Administrative Support

• Provide administrative support to store leadership and department managers.
• Maintain confidential employee and business records in accordance with company policies.
• Process and organize store correspondence, reports, and documentation.
• Support daily office operations and ensure administrative tasks are completed accurately and on time.
• Assist with data entry, filing, auditing, and record retention activities.

Hiring & Onboarding Support

• Assist with recruiting, hiring, and onboarding processes.
• Support interview scheduling and candidate communications.
• Monitor onboarding progress and follow up on outstanding new hire requirements.
• Assist with I-9 administration and employment documentation compliance.
• Maintain hiring and onboarding records in company systems.

Payroll & Workforce Administration

• Support payroll processing activities, including timecard review and corrections.
• Assist associates and managers with payroll-related questions.
• Maintain attendance and scheduling records.
• Ensure workforce administration activities are completed accurately and in compliance with company standards.
• Assist with labor reporting and workforce data management.

Compliance & Record Management

• Maintain compliance with company policies, employment regulations, and recordkeeping requirements.
• Support audits related to payroll, hiring, I-9s, and personnel files.
• Monitor required documentation and follow up on outstanding compliance items.
• Assist with employment authorization and onboarding compliance activities.
• Protect confidential employee information and maintain data integrity.

Customer & Associate Support

• Serve as a resource for associates regarding administrative processes, onboarding, payroll, and benefits resources.
• Provide professional customer service to applicants, associates, and visitors.
• Support communication between store leadership and associates.
• Assist in resolving routine administrative concerns and escalating issues as necessary.

Backup Administrative Functions

• Perform Administrative Coordinator responsibilities during absences or periods of increased business need.
• Ensure continuity of payroll, onboarding, compliance, and office operations.
• Cross-train on administrative systems and processes to provide operational support when required.
• Partner with store leadership to address urgent administrative matters.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values