Back-Up Admin Coordinator

Tom Thumb Supermarket; Plano (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Weekly wages

Employee discounts

Health benefits

401(k)

Paid time off

Training & development

Inclusive workplace

Job summary

Albertsons Companies is seeking a Back-Up Administrative Coordinator to support store leadership with payroll, scheduling, onboarding, and personnel records. This role ensures compliance, accurate reporting, and continuity of operations when the primary Administrative Coordinator is unavailable.

Ideal candidates bring strong organizational skills, attention to detail, and solid MS Office proficiency to help maintain records and assist with communications across the store team.

Qualifications

• Prior administrative, office, HR, payroll, or retail support experience preferred.
• Strong organizational skills and attention to detail essential.
• Excellent verbal and written communication abilities required.

Responsibilities

• Provide administrative support to store leadership and department management.
• Assist with payroll review, scheduling, and attendance records.
• Support hiring documentation, onboarding, and record maintenance.
• Ensure compliance with policies and timely completion of tasks.
• Maintain personnel files and assist with audits and reporting.
• Assist with special projects and store communications.

Skills

Administrative support

Payroll

Scheduling

Record management

Data entry

Microsoft Office

Communication

Time management

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Back-Up Administrative Coordinator provides support for the store's administrative functions and serves as a secondary resource for payroll, scheduling, hiring documentation, reporting, and associate record management. This position assists in maintaining accurate personnel records, ensuring compliance with company policies, and supporting store leadership with administrative and operational tasks. The Back-Up Administrative Coordinator helps ensure continuity of administrative operations during the absence of the Administrative Coordinator.

Key Responsibilities Administrative Operations

• Provide administrative support to store leadership and department management.
• Assist with maintaining associate records and personnel files.
• Support store reporting, data entry, and document management processes.
• Ensure administrative tasks are completed accurately and within established timelines.
• Assist with preparation and distribution of store communications and reports.

Payroll & Scheduling Support

• Assist with timekeeping review and payroll-related processes.
• Support schedule maintenance and labor tracking functions.
• Review documentation for accuracy and completeness prior to submission.
• Assist managers with payroll corrections and attendance record updates.
• Help maintain compliance with company payroll procedures and deadlines.

Hiring & Onboarding Support

• Assist with new hire processing and onboarding activities.
• Support completion and maintenance of employment documentation.
• Coordinate hiring paperwork and ensure records are properly filed.
• Assist with orientation scheduling and onboarding communication.
• Maintain confidentiality of associate information and employment records.

Compliance & Record Management

• Maintain personnel files in accordance with company policies and regulatory requirements.
• Ensure administrative records are accurate, secure, and up to date.
• Assist with audits, compliance reviews, and record retention requirements.
• Support I-9, E-Verify, and other employment‑related documentation processes as required.
• Protect confidential associate and company information.

Customer & Associate Support

• Serve as a resource for associates regarding administrative questions and processes.
• Provide professional assistance to internal and external customers.
• Respond to inquiries promptly and direct concerns to the appropriate leader when necessary.
• Support positive communication and effective working relationships throughout the store.

Store Support Functions

• Assist with office supply management and administrative inventory.
• Support execution of company initiatives, programs, and reporting requirements.
• Provide coverage for Administrative Coordinator responsibilities when needed.
• Assist with special projects and operational tasks as assigned by store leadership.

Qualifications

• Previous administrative, office, human resources, payroll, or retail support experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office and company administrative systems.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Physical Requirements

• Frequent sitting, standing, walking, bending, and reaching.
• Ability to operate computers, printers, and other office equipment.
• Ability to lift and move office supplies and records consistent with job requirements.
• Flexible availability based on business needs.

Key Competencies

• Organization & Planning
• Attention to Detail
• Confidentiality
• Communication
• Administrative Excellence
• Time Management
• Problem Solving
• Data Accuracy
• Customer Service
• AdaptabilityAccountability
• Teamwork

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – View video:

ACI Values