Back-Up Admin Coordinator

Tom Thumb Supermarket; Waxahachie (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

Early wage access

Associate discounts

Healthcare & 401k

Paid time off

Career development

Inclusive culture

Job summary

Albertsons Companies is seeking a Backup Administrative Coordinator to support payroll, scheduling, hiring administration, and employee records within a store environment. The role emphasizes accuracy, confidentiality, and adherence to company policies.

You will assist with payroll, timekeeping, onboarding, and reporting while maintaining organized records and supporting leadership with administrative tasks and communications.

Qualifications

• High school diploma or equivalent required.
• Experience with payroll, scheduling, hiring, or workforce management systems preferred.
• Proficiency with Microsoft Office and related computer applications.

Responsibilities

• Assist with daily administrative operations and office functions.
• Support payroll processing, timekeeping, and scheduling activities.
• Assist with recruitment, onboarding, and employment records management.
• Prepare store communications, reports, and documentation.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand! At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Backup Administrative Coordinator supports the Administrative Coordinator and store leadership team by assisting with payroll, scheduling, hiring administration, employee records, reporting, and other administrative functions. This position helps ensure efficient execution of store administrative processes while maintaining accuracy, confidentiality, and compliance with company policies and procedures.

Key Responsibilities

Administrative Support

• Assist with daily administrative operations and office functions.
• Provide support to store leadership with reports, documentation, and communications.
• Maintain accurate employee, payroll, training, and operational records.
• Organize and manage administrative files in accordance with company record retention requirements.
• Ensure confidential information is handled appropriately and securely.
• Assist with office supply inventory and ordering.

Payroll and Workforce Administration

• Support payroll processing and timekeeping procedures.
• Review and maintain employee attendance and timekeeping records.
• Assist with correcting payroll discrepancies and processing documentation.
• Support scheduling activities and workforce management processes.
• Respond to employee questions regarding payroll, scheduling, and benefits administration.

Recruitment and Onboarding

• Assist with recruitment activities, including candidate communication and interview scheduling.
• Support new hire onboarding and orientation processes.
• Ensure hiring documentation is completed accurately and submitted on time.
• Maintain employment records and onboarding files.
• Assist with training assignments and compliance tracking.

Communication and Reporting

• Prepare and distribute store communications, announcements, and reports.
• Assist with data entry, reporting, and administrative projects.
• Generate routine operational and workforce reports for store leadership.
• Maintain calendars, schedules, and administrative tracking systems.
• Support leadership with special projects and business initiatives.

Compliance and Operational Support

• Ensure compliance with company policies, labor requirements, and administrative procedures.
• Support audit preparation and documentation requests.
• Maintain training, safety, and compliance records.
• Assist with monitoring completion of required employee training programs.
• Identify administrative issues and communicate concerns to store leadership.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, retail, or customer service experience preferred.
• Experience with payroll, scheduling, hiring, or workforce management systems preferred.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Office and related computer applications.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and accuracy.

Physical Requirements

• Ability to sit, stand, walk, bend, and reach throughout the workday.
• Ability to lift and move items weighing up to 25 pounds.
• Ability to perform repetitive keyboarding and data entry tasks.
• Ability to operate computers, telephones, printers, and other office equipment.

Work Environment

• Retail grocery store and office environment.
• Frequent interaction with employees, applicants, vendors, and management.
• Fast-paced environment requiring strong organization and attention to detail.
• Flexible schedule including occasional evenings, weekends, and holidays as business needs require.

Success Measures

• Accurate and timely completion of administrative responsibilities.
• Payroll and scheduling accuracy.
• Effective support of hiring and onboarding processes.
• Compliance with recordkeeping and confidentiality requirements.
• Positive support of store leadership and associates.
• Consistent execution of company administrative policies and procedures.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values

ACI Values