Back-Up Administrative Coordinator

Tom Thumb Supermarket; Flower Mound (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive wages paid weekly

Access to up to 50% of earned wages

Associate discounts

Health and financial well-being (Med/D

Time off (vacation, holidays, sick pay

Leaders invested in training and dev

Inclusive work environment

Job summary

Albertsons Companies is looking for a Back-Up Administrative Coordinator to support the Administrative Coordinator and Store Leadership Team. You will ensure accurate and timely administration, payroll, accounting, and HR functions while maintaining organized records and excellent customer service.

The role serves as the primary backup and helps keep store operations efficient with strong attention to detail, confidentiality, and effective communication across departments.

Responsibilities

• Serve as the designated backup for the Administrative Coordinator during absences or periods of increased workload.
• Assist with daily office operations and administrative processes.
• Maintain organized and accurate store records, files, and documentation.
• Support communication between store leadership, associates, vendors, and corporate departments.
• Answer phones and direct inquiries professionally and efficiently.
• Assist with payroll processing and payroll-related activities.
• Review associate time records for accuracy and address discrepancies.
• Maintain confidentiality regarding payroll and associate information.
• Support labor tracking and reporting activities.
• Assist with new hire onboarding processes and employment documentation.
• Maintain personnel files and ensure required records are complete and compliant.
• Support employee communications regarding benefits, policies, and procedures.
• Help coordinate training records and other associate-related administrative activities.
• Assist with store accounting procedures, cash balancing, deposits, and financial reconciliation.
• Support invoice processing and record retention requirements.
• Ensure accurate completion of store reporting and documentation.
• Monitor office supply inventory and place orders as needed.
• Provide professional and courteous service to customers, associates, and vendors.
• Respond to general inquiries and route issues to the appropriate department.
• Maintain a welcoming and service-focused office environment.
• Follow all company policies, procedures, and regulatory requirements.
• Maintain strict confidentiality regarding associate, payroll, financial, and business information.
• Ensure administrative processes comply with company standards and audit requirements.
• Support store leadership during internal audits and operational reviews.

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand‑in‑hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast‑paced, dynamic environment that’s constantly evolving.

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand‑in‑hand! At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast‑paced, dynamic environment that’s constantly evolving.

Position Purpose

The Back‑Up Administrative Coordinator supports the Administrative Coordinator and Store Leadership Team by ensuring the accurate and timely completion of administrative, payroll, accounting, and human resources functions. This position serves as the primary backup for the Administrative Coordinator and helps maintain efficient store operations through strong organization, attention to detail, and excellent customer service.

Key Responsibilities Administrative Support

• Serve as the designated backup for the Administrative Coordinator during absences or periods of increased workload.
• Assist with daily office operations and administrative processes.
• Maintain organized and accurate store records, files, and documentation.
• Support communication between store leadership, associates, vendors, and corporate departments.
• Answer phones and direct inquiries professionally and efficiently.

Payroll & Timekeeping

• Assist with payroll processing and payroll‑related activities.
• Review associate time records for accuracy and address discrepancies.
• Maintain confidentiality regarding payroll and associate information.
• Support labor tracking and reporting activities.

Human Resources Support

• Assist with new hire onboarding processes and employment documentation.
• Maintain personnel files and ensure required records are complete and compliant.
• Support employee communications regarding benefits, policies, and procedures.
• Help coordinate training records and other associate‑related administrative activities.

Accounting & Financial Functions

• Assist with store accounting procedures, cash balancing, deposits, and financial reconciliation.
• Support invoice processing and record retention requirements.
• Ensure accurate completion of store reporting and documentation.
• Monitor office supply inventory and place orders as needed.

Customer Service

• Provide professional and courteous service to customers, associates, and vendors.
• Respond to general inquiries and route issues to the appropriate department.
• Maintain a welcoming and service‑focused office environment.

Compliance & Confidentiality

• Follow all company policies, procedures, and regulatory requirements.
• Maintain strict confidentiality regarding associate, payroll, financial, and business information.
• Ensure administrative processes comply with company standards and audit requirements.
• Support store leadership during internal audits and operational reviews.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well‑being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve