Back office - Accounts Payable Specialist

Forrest Logistics, LLC; Phoenix (AZ); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive Salary

Benefits Package

Advancement Opportunities

Job summary

Forrest Logistics, LLC is seeking an Accounts Payable Specialist to join our back-office accounting team in Phoenix, AZ. The role focuses on timely invoice processing, accurate coding, and proactive resolution of billing discrepancies across multiple workstreams.

You will work closely with carriers, vendors, and internal operations to maintain accurate AP records, manage aging statements, and support leadership with reporting and process improvements.

Qualifications

• 1–3 years of hands-on Accounts Payable experience in a fast-paced environment.
• Strong working knowledge of full-cycle AP, 3-way matching, and vendor statement reconciliation.
• Experience with Microsoft Dynamics 365 Business Central or similar ERP is preferred.

Responsibilities

• Process daily invoice processing, coding, and routing across AP workstreams (carrier bills, invoices, expenses).
• Reconcile carrier and vendor aging statements and investigate unpaid balances.
• Manage inbound email workflow across AP inboxes and respond promptly.
• Investigate and resolve billing discrepancies with external carriers and vendors.
• Prepare weekly payment selections and clear unapplied credits or prepayments.

Skills

Accounts Payable

Vendor management

Excel

ERP systems

Communication

Tools

Microsoft Dynamics 365 Business Central

Job description

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Back office - Accounts Payable Specialist

All Full Time PHOENIX, AZ, US

Are you interested in working for an exciting, challenging, high growth logistics company in the transportation industry? If so, we would like to speak with you. Forrest Logistics is a full-service transportation company that specializes in beginning-to-end logistics solutions. We want people that are team players, aspire to be a part of a cutting-edge organization and value the effort it takes to see continued growth in this dynamic industry. Forrest Logistics is committed to providing an environment for our associates to thrive in, maximizing their potential and having the opportunity to grow your career.

Accounts Payable Specialist

We are looking for a detail-oriented, proactive professional to join our accounting team at Forrest Logistics. As an Accounts Payable Specialist, you will play a key role in ensuring timely and accurate invoice processing, managing vendor and carrier aging schedules, and driving resolution on billing discrepancies across multiple workstreams. Working closely alongside your AP teammates and cross-functional operations, you will balance daily transactional processing with dedicated problem-solving and vendor support.

Daily Tasks & Responsibilities

• Perform daily invoice processing, coding, and routing across multiple active workstreams, including carrier freight bills, load invoices, equipment repair invoices, and corporate AP expenses.
• Work and reconcile carrier and vendor aging statements, proactively researching unpaid balances, missing paperwork, and rate discrepancies.
• Manage inbound email workflow across two shared AP inboxes, ensuring timely responses to inquiries and routing items appropriately.
• Act as a direct point of contact for external carriers, vendors, and internal operations to investigate and resolve billing discrepancies, hold codes, and payment status inquiries.
• Coordinate with other departments and external vendors to resolve any issues or discrepancies related to accounts payable.
• Maintain good relationships with carriers and ensure that all invoices are processed and paid timely.
• Collaborate closely with the AP team to identify workflow bottlenecks, recommend process improvements, and assist with maintaining standard operating procedure (SOP) documentation.
• Assist with preparing and verifying weekly payment selections and clearing unapplied credits or prepayments.
• Maintain clean and accurate carrier and vendor profile records, including payment terms, remittance details, and W-9 documentation.
• Provide ad-hoc reporting, analysis, and transactional support to internal teammates and accounting leadership as needed.
• 1-3 years of hands-on Accounts Payable or transactional accounting experience in a fast-paced environment.
• Strong working knowledge of full-cycle accounts payable procedures, 3-way matching, and vendor statement reconciliation.
• Experience with Microsoft Dynamics 365 Business Central (or comparable mid-tier/cloud ERP system) preferred but not required.
• Intermediate proficiency in Microsoft Excel (data sorting, filtering, basic formulas, and lookups).
• Proven ability to troubleshoot and resolve billing variances independently while maintaining clear, professional communication with internal and external partners.
• Prior experience in freight, transportation, or logistics accounting preferred, but not required.
• Strong organizational ability with the discipline to balance daily heads-down processing quotas alongside customer-service-driven problem resolution.
• Flexible and adaptable, with the ability to handle multiple tasks and prioritize effectively.
• A strong sense of personal accountability and a winning attitude.

Why Forrest Logistics

• Competitive Salary: Earn a competitive salary with a comprehensive benefits package.
• Impactful Role: Make your mark on a growing business and contribute to our success.
• Advancement Opportunities: Enjoy internal advancement opportunities for high performers looking to grow their careers