Back office - Accounts Payable Specialist

Automatic Data Processing, Inc.; Phoenix (AZ); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Advancement opportunities

Impactful role

Job summary

Forrest Logistics in Phoenix, AZ is seeking an Accounts Payable Specialist to join our accounting team. You will perform daily invoice processing, code expenses, and respond to inquiries from carriers and vendors while ensuring timely payments.

Collaborating with the AP team and other departments, you will maintain vendor profiles, support month-end close, and contribute to SOP updates and process improvements.

Qualifications

• 1–3 years of hands-on Accounts Payable or transactional accounting experience in a fast-paced environment.
• Strong working knowledge of full-cycle accounts payable procedures, 3-way matching, and vendor statement reconciliation.
• Experience with Microsoft Dynamics 365 Business Central is preferred but not required.
• Intermediate proficiency in Microsoft Excel including data sorting, filtering, basic formulas, and lookups.

Responsibilities

• Process daily invoice processing, coding, and routing across multiple workstreams including carrier freight bills and vendor invoices.
• Reconcile carrier and vendor aging statements and research unpaid balances and rate discrepancies.
• Manage inbound email workflow and respond to inquiries in a timely manner.
• Investigate and resolve billing discrepancies and communicate with internal and external partners.
• Maintain carrier and vendor profiles, including payment terms and remittance details.
• Provide ad-hoc reporting and transactional support to the AP team and leadership.

Skills

Accounts Payable

Vendor communications

Excel

Tools

Microsoft Dynamics 365 Business Central

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Back office - Accounts Payable Specialist

All Full Time PHOENIX, AZ, US

2 days ago Requisition ID: 1092

Are you interested in working for an exciting, challenging, high growth logistics company in the transportation industry? If so, we would like to speak with you. Forrest Logistics is a full-service transportation company that specializes in beginning-to-end logistics solutions. We want people that are team players, aspire to be a part of a cutting-edge organization and value the effort it takes to see continued growth in this dynamic industry. Forrest Logistics is committed to providing an environment for our associates to thrive in, maximizing their potential and having the opportunity to grow your career.

Accounts Payable Specialist

We are looking for a detail-oriented, proactive professional to join our accounting team at Forrest Logistics. As an Accounts Payable Specialist, you will play a key role in ensuring timely and accurate invoice processing, managing vendor and carrier aging schedules, and driving resolution on billing discrepancies across multiple workstreams. Working closely alongside your AP teammates and cross-functional operations, you will balance daily transactional processing with dedicated problem-solving and vendor support.

Daily Tasks & Responsibilities

• Perform daily invoice processing, coding, and routing across multiple active workstreams, including carrier freight bills, load invoices, equipment repair invoices, and corporate AP expenses.
• Work and reconcile carrier and vendor aging statements, proactively researching unpaid balances, missing paperwork, and rate discrepancies.
• Manage inbound email workflow across two shared AP inboxes, ensuring timely responses to inquiries and routing items appropriately.
• Act as a direct point of contact for external carriers, vendors, and internal operations to investigate and resolve billing discrepancies, hold codes, and payment status inquiries.
• Coordinate with other departments and external vendors to resolve any issues or discrepancies related to accounts payable.
• Maintain good relationships with carriers and ensure that all invoices are processed and paid timely.
• Collaborate closely with the AP team to identify workflow bottlenecks, recommend process improvements, and assist with maintaining standard operating procedure (SOP) documentation.
• Assist with preparing and verifying weekly payment selections and clearing unapplied credits or prepayments.
• Maintain clean and accurate carrier and vendor profile records, including payment terms, remittance details, and W-9 documentation.
• Provide ad-hoc reporting, analysis, and transactional support to internal teammates and accounting leadership as needed.
• 1–3 years of hands‑on Accounts Payable or transactional accounting experience in a fast‑paced environment.
• Strong working knowledge of full-cycle accounts payable procedures, 3‑way matching, and vendor statement reconciliation.
• Experience with Microsoft Dynamics 365 Business Central (or comparable mid‑tier/cloud ERP system) preferred but not required.
• Intermediate proficiency in Microsoft Excel (data sorting, filtering, basic formulas, and lookups).
• Proven ability to troubleshoot and resolve billing variances independently while maintaining clear, professional communication with internal and external partners.
• Prior experience in freight, transportation, or logistics accounting preferred, but not required.
• Strong organizational ability with the discipline to balance daily heads‑down processing quotas alongside customer‑service‑driven problem resolution.
• Flexible and adaptable, with the ability to handle multiple tasks and prioritize effectively.
• A strong sense of personal accountability and a winning attitude.

Why Forrest Logistics

• Competitive Salary: Earn a competitive salary with a comprehensive benefits package.
• Impactful Role: Make your mark on a growing business and contribute to our success.
• Advancement Opportunities: Enjoy internal advancement opportunities for high performers looking to grow their careers