B2B Accounts Receivable Specialist

Vaco by Highspring; Sharonville (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Vaco by Highspring is seeking an Accounts Receivable Associate to join our onsite Cincinnati team. You’ll handle B2B AR tasks, apply payments, and maintain accurate customer records in a collaborative environment.

The role emphasizes attention to detail, strong communication, and the ability to work with billing portals and ERP systems. This Direct Hire position offers growth within our accounting group and a supportive culture.

Qualifications

• 1–3+ years of B2B accounts receivable and/or collections experience.
• Experience with full-cycle accounts receivable processes.
• Experience with customer billing portals (Coupa, Ariba, Billtrust, or similar).
• Strong Excel skills; Pivot Tables and VLOOKUP are a plus.
• Experience with ERP systems (Oracle E-Business Suite a plus).

Responsibilities

• Apply ACH, check, and credit card payments to customer accounts accurately and timely.
• Reconcile daily payment batches and deposits within the ERP system.
• Submit invoices through customer billing portals such as Coupa, Ariba, and similar platforms.
• Research and resolve payment discrepancies, short pays, unapplied cash, and customer disputes.
• Maintain accurate customer account records and collection notes.
• Assist with onboarding new customers, including customer setup and portal registrations.
• Complete customer questionnaires and tax exemption documentation as needed.
• Communicate with customers regarding outstanding balances and payment inquiries.
• Escalate credit risks or collection concerns to management.
• Provide backup phone support and assist with other accounting duties as assigned.

Skills

B2B Accounts Receivable

Full-cycle AR

Billing portals experience

Excel skills

ERP experience

Tools

Oracle E-Business Suite

Coupa

Ariba

Billtrust

Job description

Vaco by Highspring is seeking an Accounts Receivable Associate to join our onsite Cincinnati team. You’ll handle B2B AR tasks, apply payments, and maintain accurate customer records in a collaborative environment.

The role emphasizes attention to detail, strong communication, and the ability to work with billing portals and ERP systems. This Direct Hire position offers growth within our accounting group and a supportive culture.