AVP, Contracts Registration & Portfolio Oversight

nycedc; New York (NY); On-site; USD 105,000 - 108,000; Full time

Benefits offered by this job

Health insurance

Dental and pharmacy plans

Vision benefits

Flexible spending accounts

Disability coverage

Life insurance

Vacation days

Parental leave

Retirement plans

Tuition reimbursement

Professional development

Job summary

New York City Economic Development Corporation seeks an Assistant Vice President, Contracts Registration to oversee an asset management portfolio and coordinate with Budget, Asset Management, SBS, and the Comptroller's Office.

The AVP will manage registration packages, monitor progress, identify risks, and provide updates to senior leadership, while advancing department processes and ensuring timely resolutions.

Qualifications

• Bachelor's degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
• Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to coordinate projects across departments and maintain progress under tight timelines.
• Strong analytical, critical-thinking, and problem-solving skills related to registration document review and portfolio oversight.

Responsibilities

• Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, SBS, and the City Comptroller's Office.
• Support the VP, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
• Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
• Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller's Office; identify gaps and coordinate timely resolution.
• Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
• Prepare and present regular portfolio updates to the VP, Contracts Registration, Chief Contracting Officer, and other senior leadership, highlighting registration status, key risks, outstanding matters, and recommended next steps.
• Assist the VP, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
• Other duties as assigned.

Skills

Contracts administration

Procurement

Project management

Stakeholder communication

Analytical thinking

Education

Bachelor's degree

Tools

Excel

PowerPoint

Job description

New York City Economic Development Corporation seeks an Assistant Vice President, Contracts Registration to oversee an asset management portfolio and coordinate with Budget, Asset Management, SBS, and the Comptroller's Office.

The AVP will manage registration packages, monitor progress, identify risks, and provide updates to senior leadership, while advancing department processes and ensuring timely resolutions.