Assistant Vice President, Contracts

nycedc; New York (NY); On-site; USD 105,000 - 108,000; Full time

Benefits offered by this job

Health insurance

Dental and pharmacy plans

Vision benefits

Flexible spending accounts

Disability coverage

Life insurance

Vacation days

Parental leave

Retirement plans

Tuition reimbursement

Professional development

Job summary

New York City Economic Development Corporation seeks an Assistant Vice President, Contracts Registration to oversee an asset management portfolio and coordinate with Budget, Asset Management, SBS, and the Comptroller's Office.

The AVP will manage registration packages, monitor progress, identify risks, and provide updates to senior leadership, while advancing department processes and ensuring timely resolutions.

Qualifications

• Bachelor's degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
• Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to coordinate projects across departments and maintain progress under tight timelines.
• Strong analytical, critical-thinking, and problem-solving skills related to registration document review and portfolio oversight.

Responsibilities

• Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, SBS, and the City Comptroller's Office.
• Support the VP, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
• Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
• Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller's Office; identify gaps and coordinate timely resolution.
• Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
• Prepare and present regular portfolio updates to the VP, Contracts Registration, Chief Contracting Officer, and other senior leadership, highlighting registration status, key risks, outstanding matters, and recommended next steps.
• Assist the VP, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
• Other duties as assigned.

Skills

Contracts administration

Procurement

Project management

Stakeholder communication

Analytical thinking

Education

Bachelor's degree

Tools

Excel

PowerPoint

Job description

Our Vision : To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.

Our Mission : Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.

POSITION OVERVIEW :

The Assistant Vice President (AVP), Contracts will support NYCEDC's contract registration activities, with a primary focus on the Asset Management portfolio. Reporting to the Vice President, Contracts Registration, who oversees the Registration team, the AVP will work closely with project managers and cross-departmental stakeholders to ensure registration-related matters are addressed efficiently and in a timely manner. The AVP will be responsible for managing an assigned registration portfolio, monitoring progress, identifying and addressing potential risks, and providing updates and recommendations to senior leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, the Department of Small Business Services (SBS), and the City Comptroller's Office.
• Support the Vice President, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
• Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
• Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller's Office; identify gaps and coordinate timely resolution.
• Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
• Prepare and present regular portfolio updates to the Vice President, Contracts Registration, Chief Contracting Officer, and other senior leadership, as appropriate, highlighting registration status, key risks, outstanding matters, and recommended next steps.
• Assist the Vice President, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
• Other duties as assigned.

QUALIFICATIONS :

• Bachelor's degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
• Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to coordinate projects collaboratively across departments and maintain progress under tight timelines.
• Strong analytical, critical-thinking, and problem-solving skills related to registration document review, portfolio oversight, and issue resolution.
• Ability to learn and apply new computer programs, databases, and workflows as job requirements evolve.
• Experience with NYC Budget Process and databases preferred.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• NYC residency is required within 180 days of hire.

Salary Range

$105,000 - $108,000 USD

About Us : New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city's future economy .

NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance . We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:

• Generous employer subsidized health insurance
• Medical, dental, and pharmacy plans
• Vision and hearing benefits
• Flexible spending accounts for healthcare and dependent care
• Short term and long-term disability coverage
• 100% employer covered life insurance and supplemental life insurance coverage
• Up to 25 vacation days
• Floating Holidays and Summer Fridays
• Parental leave - up to 20 paid weeks
• Retirement savings programs
• Company-paid 401(a) defined contribution plan
• 457(b) tax-advantaged retirement savings plan
• Tuition Reimbursement program
• Continuing education and professional development
• Public Service Loan Forgiveness (PSLF) eligible employer
• College savings plan
• Backup childcare
• Gym membership discounts
• A Calm.com membership for mindfulness and mental health support
• Employee discounts through Pl