Aviation Real Estate Leasing Coordinator

Million Air; Austin (TX); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Million Air, a leading aviation services provider, seeks an Aviation Real Estate Assistant to support leasing activities and tenant relationships across locations. You will assist with new leases, renewals, amendments, tours, and lease administration for hangar, office, and storage space, collaborating with GMs and finance to maximize property utilization.

This hybrid role requires travel to Million Air locations, strong organizational and communication skills, and the ability to manage multiple

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in administrative coordination, real estate, leasing, property management, customer relations, or related field.
• Strong organizational and communication skills.
• Excellent attention to detail and ability to manage deadlines.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to learn CRM systems and other business applications.
• Ability to work independently and collaborate with multiple locations.
• Willingness to travel as required.

Responsibilities

• Assist with hangar, office, and storage lease agreements, renewals, term sheets, and amendments.
• Track lease expiration dates, renewal deadlines, and annual rent increases.
• Maintain accurate lease agreements, tenant information, aircraft details, and property records.
• Maintain waiting lists and assist with tracking available hangar and storage space.
• Coordinate executed leases with Contract Management, Accounting, Billing, Fuel Pricing, and Business Analytics.
• Assist with maintaining current Certificates of Insurance for tenants.
• Work with General Managers and Finance team to review tenant billing and lease increases.
• Maintain accurate information in company databases and real estate systems.
• Respond to inquiries from prospective tenants and coordinate property tours.
• Gather prospect information and lease requirements; present leasing opportunities.
• Prepare lease proposals and follow up with prospects.
• Familiarize with facilities, available properties, and competing FBOs.
• Maintain relationships with existing tenants across locations.
• Respond to tenant questions regarding leases, renewals, and concerns.
• Coordinate resolutions with GMs to address tenant needs.

Skills

Organizational skills

Communication

Attention to detail

Travel coordination

CRM systems

Education

Associate's or Bachelor's degree in Business Administration, Real Estate, Finance, or related field

Tools

Microsoft Excel

CRM software

Property management software

Outlook

Word

Job description

Million Air, a leading aviation services provider, seeks an Aviation Real Estate Assistant to support leasing activities and tenant relationships across locations. You will assist with new leases, renewals, amendments, tours, and lease administration for hangar, office, and storage space, collaborating with GMs and finance to maximize property utilization.

This hybrid role requires travel to Million Air locations, strong organizational and communication skills, and the ability to manage multiple