Aviation Fuel Administrator — Operations, Billing & Inventory

All Aviation Jobs; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental, vision, life insurance

Paid time off

Job summary

PrimeFlight Aviation Services, Inc. is seeking a Fuel Administrator to manage the administrative side of the airport's fueling operations.

You will coordinate fuel orders, track deliveries, and ensure accurate invoicing and billing for fuel services. This role requires strong organizational and data management skills, attention to detail, and the ability to work with suppliers, airline customers and internal teams to keep fueling operations safe, compliant and efficient.

Qualifications

• 18 years of age or older.
• Legally authorized to work in the country of employment.
• Communicate effectively in English (reading, writing, speaking).
• Experience in administrative roles, preferably within the aviation or fuel supply industry.
• Strong organizational and data management skills, with a focus on accuracy and detail.
• Knowledge of fuel supply and distribution processes is advantageous.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays.

Responsibilities

• Oversee the administration of fueling operations at the airport.
• Coordinate with fuel suppliers and airline companies for fuel delivery and distribution.
• Manage fuel inventory levels and place orders to ensure consistent supply.
• Monitor and record fuel dispensing to aircraft and ground vehicles.
• Ensure compliance with safety regulations and environmental standards in fuel handling.
• Develop and implement efficient fuel management procedures and policies.
• Liaise with maintenance teams to ensure fueling equipment is in optimal condition.
• Prepare and maintain accurate fuel usage and transaction reports.
• Conduct audits and inspections of fuel storage and distribution facilities.
• Assist in the negotiation and management of fuel supply contracts.
• Collaborate with finance department for fuel billing and cost analysis.
• Provide training to staff on safe fuel handling and emergency procedures.
• Stay informed about industry trends and advancements in aviation fuel technology.
• Respond to and resolve fuel-related inquiries and issues from airlines and ground services.
• Participate in environmental sustainability initiatives related to fuel usage.
• Exemplify PrimeFlight customer service and safety standards.
• Perform any additional duties as assigned by management.

Skills

Data management

Organizational skills

Administrative experience

Attention to detail

FAA/TSA credentials (eligibility)

Tools

IPads/Tablets

Computers

Mobile devices

Job description

PrimeFlight Aviation Services, Inc. is seeking a Fuel Administrator to manage the administrative side of the airport's fueling operations.

You will coordinate fuel orders, track deliveries, and ensure accurate invoicing and billing for fuel services. This role requires strong organizational and data management skills, attention to detail, and the ability to work with suppliers, airline customers and internal teams to keep fueling operations safe, compliant and efficient.