Fuel Admin - MCO Airport

All Aviation Jobs; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental, vision, life insurance

Paid time off

Job summary

PrimeFlight Aviation Services, Inc. is seeking a Fuel Administrator to manage the administrative side of the airport's fueling operations.

You will coordinate fuel orders, track deliveries, and ensure accurate invoicing and billing for fuel services. This role requires strong organizational and data management skills, attention to detail, and the ability to work with suppliers, airline customers and internal teams to keep fueling operations safe, compliant and efficient.

Qualifications

• 18 years of age or older.
• Legally authorized to work in the country of employment.
• Communicate effectively in English (reading, writing, speaking).
• Experience in administrative roles, preferably within the aviation or fuel supply industry.
• Strong organizational and data management skills, with a focus on accuracy and detail.
• Knowledge of fuel supply and distribution processes is advantageous.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays.

Responsibilities

• Oversee the administration of fueling operations at the airport.
• Coordinate with fuel suppliers and airline companies for fuel delivery and distribution.
• Manage fuel inventory levels and place orders to ensure consistent supply.
• Monitor and record fuel dispensing to aircraft and ground vehicles.
• Ensure compliance with safety regulations and environmental standards in fuel handling.
• Develop and implement efficient fuel management procedures and policies.
• Liaise with maintenance teams to ensure fueling equipment is in optimal condition.
• Prepare and maintain accurate fuel usage and transaction reports.
• Conduct audits and inspections of fuel storage and distribution facilities.
• Assist in the negotiation and management of fuel supply contracts.
• Collaborate with finance department for fuel billing and cost analysis.
• Provide training to staff on safe fuel handling and emergency procedures.
• Stay informed about industry trends and advancements in aviation fuel technology.
• Respond to and resolve fuel-related inquiries and issues from airlines and ground services.
• Participate in environmental sustainability initiatives related to fuel usage.
• Exemplify PrimeFlight customer service and safety standards.
• Perform any additional duties as assigned by management.

Skills

Data management

Organizational skills

Administrative experience

Attention to detail

FAA/TSA credentials (eligibility)

Tools

IPads/Tablets

Computers

Mobile devices

Job description

FUELING EFFICIENCY BEHIND THE SCENES - BECOME A FUEL ADMINISTRATOR WITH US!

Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you!

WHY WORK FOR PRIMEFLIGHT?

• Enjoy benefits like 401(k) with matching, health, dental, vision, and life insurance, paid time off, growth opportunities, and more (*Benefits may vary based on eligibility)
• We are committed to being a leading provider of commercial services within the aviation industry
• Our teams focus on maintaining a positive working environment and treating all team members with respect
• With more than 200 locations across the world, we offer opportunities for career progression

Summary Overview

The Fuel Administrator is responsible for managing the administrative aspects of the airport's fuel operations. This role involves coordinating fuel orders, tracking fuel deliveries, and ensuring accurate invoicing and billing for fuel services. You will maintain detailed records of fuel transactions, inventory levels, and customer accounts, and assists in preparing reports and analyses related to fuel usage and costs. Additionally, you will work with suppliers, airline customers, and internal departments, providing essential support to ensure smooth and efficient fuel operations.

Responsibilities

• Oversee the administration of fueling operations at the airport
• Coordinate with fuel suppliers and airline companies for fuel delivery and distribution
• Manage fuel inventory levels and place orders to ensure consistent supply
• Monitor and record fuel dispensing to aircraft and ground vehicles
• Ensure compliance with safety regulations and environmental standards in fuel handling
• Develop and implement efficient fuel management procedures and policies
• Liaise with maintenance teams to ensure fueling equipment is in optimal condition
• Prepare and maintain accurate fuel usage and transaction reports
• Conduct audits and inspections of fuel storage and distribution facilities
• Assist in the negotiation and management of fuel supply contracts
• Collaborate with finance department for fuel billing and cost analysis
• Provide training to staff on safe fuel handling and emergency procedures
• Stay informed about industry trends and advancements in aviation fuel technology
• Respond to and resolve fuel-related inquiries and issues from airlines and ground services
• Participate in environmental sustainability initiatives related to fuel usage
• Exemplify PrimeFlight customer service and safety standards
• Perform any additional duties as assigned by management

Qualifications

• 18 years of age or older
• Must be legally authorized to work in the country of employment.
• Communicate effectively in English (reading, writing, speaking)
• Experience in administrative roles, preferably within the aviation or fuel supply industry
• Strong organizational and data management skills, with a focus on accuracy and detail
• Knowledge of fuel supply and distribution processes is advantageous
• Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

Physical Activity/Working Conditions May Include

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/Text Communications

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.