Aviation Front Desk & Admin Coordinator

inMy Jet; Los Angeles (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Clay Lacy Aviation in Los Angeles is seeking a Reception and Administrative Coordinator to be the first point of contact for clients and guests. You will manage a high volume of calls with a courteous, professional phone presence and provide clerical support to maintenance teams.

This role requires strong organization, multitasking, and clear communication. You will assist with onboarding, badge and uniform administration, travel bookings, and office supply management while maintaining a

Qualifications

• High School diploma or equivalent.
• Minimum 2 years of customer service experience.
• Excellent phone etiquette and professional communication.
• Proactive, detail-oriented and reliable.

Responsibilities

• Answer inbound calls and route to the correct recipient.
• Oversee gate operations and airport entry/exit compliance.
• Provide clerical support for Building 9 departments.
• Assist Quality Control with onboarding new personnel.
• Assist with filing repair station records.
• Manage office supplies and stock.
• Schedule travel for maintenance staff.
• Data entry and front desk organization.
• Oversee badge administration and uniform program.
• Coordinate lunches for maintenance staff.

Skills

Phone etiquette

Customer service

Communication skills

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Office

Skype for Business

Job description

Clay Lacy Aviation in Los Angeles is seeking a Reception and Administrative Coordinator to be the first point of contact for clients and guests. You will manage a high volume of calls with a courteous, professional phone presence and provide clerical support to maintenance teams.

This role requires strong organization, multitasking, and clear communication. You will assist with onboarding, badge and uniform administration, travel bookings, and office supply management while maintaining a