Reception & Administrative Coordinator — Flexible Hours, Benefits

Clay Lacy; California; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision plan

401(k) matching

Job summary

Clay Lacy Aviation in Van Nuys (KVNY) seeks a Reception and Administrative Coordinator to be the first point of contact for clients and guests. You will manage a high volume of calls, provide courteous service, and support maintenance managers with clerical tasks.

This role reports to the Executive Assistant to the COO and requires a proactive, dependable attitude with strong communication and organization skills. The schedule is Monday–Friday, 6:30am–3:30pm.

Qualifications

• High School diploma or equivalent.
• Minimum 2 years of customer service experience.
• Proficiency in Microsoft Office and basic computer skills.
• Excellent verbal and written communication; bilingual a plus.

Responsibilities

• Answer inbound phone calls and route to the appropriate recipient.
• Coordinate with Maintenance staff and Departments across Building 9.
• Support Quality Control with document filing and onboarding.
• Assist with travel arrangements and data entry.
• Maintain front desk area, badge administration, and supplies.

Skills

Multi-line phone handling

MS Office

Excellent communication

Bilingual a plus

Education

High School diploma or equivalent

Tools

Skype for Business

Job description

Clay Lacy Aviation in Van Nuys (KVNY) seeks a Reception and Administrative Coordinator to be the first point of contact for clients and guests. You will manage a high volume of calls, provide courteous service, and support maintenance managers with clerical tasks.

This role reports to the Executive Assistant to the COO and requires a proactive, dependable attitude with strong communication and organization skills. The schedule is Monday–Friday, 6:30am–3:30pm.