Aviation Administrative & Operations Coordinator

Aviation Advisor, Inc.; Kenosha (WI); Hybride; USD 41 000 - 50 000; Plein temps

Avantages offerts par ce poste

401(k)

401(k) matching

Health insurance

Paid time off

Relocation assistance

Vision insurance

Résumé du poste

Aviation Advisor, Inc. in Kenosha, WI is seeking an Administrative Assistant to join our team. The role supports office operations by coordinating administrative tasks, managing calendars, and maintaining organized records while delivering professional customer service.

Responsibilities include filing, vendor coordination, and assisting with accounting tasks such as expense reports and payments. Candidates should be detail-oriented, communicative, and capable of learning aviation software like

Qualifications

• Experience in office administration or management including ordering office inventory, contacting vendors, and handling department correspondence preferred.
• Ability to learn multiple aviation maintenance software procedures, e.g., CAMP Systems.
• Excellent communication skills with the ability to interact professionally.

Responsabilités

• Organize, maintain, and optimize online filing systems and shared drives for accuracy and accessibility.
• Manage calendars and schedule meetings, coordinating participants and logistics.
• Track projects, tasks, and deliverables across teams with project trackers and follow-ups.
• Maintain inventory of office, program, and operational items; reorder supplies and coordinate with vendors.
• Assist with day-to-day administrative tasks to support executive workflows.
• Review and maintain company forms, templates, and internal documents for accuracy.
• Assist with accounting tasks such as expense reports, AR/AP, and payments.

Connaissances

Communication skills

Detail-oriented

Prioritization

Multitasking

Outils

Microsoft Office Suite

CAMP Systems

Description du poste

Aviation Advisor, Inc. in Kenosha, WI is seeking an Administrative Assistant to join our team. The role supports office operations by coordinating administrative tasks, managing calendars, and maintaining organized records while delivering professional customer service.

Responsibilities include filing, vendor coordination, and assisting with accounting tasks such as expense reports and payments. Candidates should be detail-oriented, communicative, and capable of learning aviation software like