Aviation Administrative Assistant - Growth & Great Benefits

PrimeFlight Aviation Services; Los Angeles (CA); On-site; USD 37,000 - 53,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental, vision, life insurance

Paid time off

Job summary

PrimeFlight Aviation Services is seeking an Administrative Assistant in Los Angeles to support daily office operations, coordinate meetings, manage databases, and assist with project work. The role emphasizes organization, communication, and proactive problem-solving in a fast-paced setting.

Responsibilities include overseeing onboarding/testing of local applicants, payroll assistance, scheduling, and HR coordination, with opportunities for career growth within our global aviation services

Qualifications

• 18 years of age or older
• Must be legally authorized to work in the country of employment.
• Communicate effectively in English (reading, writing, speaking)
• Bilingual in English/Spanish a plus
• 2 Years experience as an Admin or Administrative Assistant
• Experience in customer service required
• Intermediate/Highly proficient Word, Excel, PowerPoint, Outlook
• Ability to access and interpret information in print and electronically, including the use of electronic devices
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays
• Must be flexible to work extended hours on occasion to support our field operations

Responsibilities

• Administering all testing for local applicants and coordinating badging and vetting
• Assist with Recruiting, Hiring and training of local employees
• Maintain employee schedules
• Daily Management of timekeeping entries, payroll and assisting with issues
• Handling HR related issues, communication with corporate and file management
• Handle any reports or information requested by Station Management
• Can work on client specific supply orders, reporting and compliance
• Maintains a strong working relationship with airline partners
• Can demonstrate regular, predictable attendance at job location
• Utilizing excellent communication skills for client interaction
• Employing problem solving abilities for issue resolution
• Perform any additional duties as assigned by management

Skills

English communication

Bilingual English/Spanish

Administrative experience

Microsoft Office proficiency

Tools

Word

Excel

PowerPoint

Outlook

Job description

PrimeFlight Aviation Services is seeking an Administrative Assistant in Los Angeles to support daily office operations, coordinate meetings, manage databases, and assist with project work. The role emphasizes organization, communication, and proactive problem-solving in a fast-paced setting.

Responsibilities include overseeing onboarding/testing of local applicants, payroll assistance, scheduling, and HR coordination, with opportunities for career growth within our global aviation services