Aviation Admin Assistant - Invoicing & Office Support

Menzies Aviation; Arlington, Northern (VA, KY); Hybrid; USD 34,000 - 46,000; Full time

Job summary

Menzies Aviation in Arlington, VA is seeking an entry level administrative team member to support the GSE department. You will help ensure invoices are submitted on time and assist with a wide range of HR-related functions while maintaining filing and paperwork accuracy.

The role requires initiative, teamwork, and strong communication skills. Proficiency in Microsoft Office is essential, with duties extending to general administration and compliance tasks in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year in an office environment.
• Ability to read, write and speak fluent English.
• Strong relational and communication skills.
• Typing 35 wpm or faster.
• Excellent organizational and administrative skills.
• Ability to multitask and meet tight deadlines.
• Experience with Word, Excel and Outlook is essential.
• Ability to read, analyze and interpret complex documents.
• Enjoy working with a diverse group in a dynamic environment.
• Must hold a valid driver's license and pass background checks as required.

Responsibilities

• Prepare all related paperwork for processes.
• Assist with general administration alongside the GSE Manager.
• Filing and records management.
• Submit customer invoices within company standards.
• Maintain file retention and audits.
• Keep inventory for GSE department components.
• Create a positive impression with visitors and callers.
• Ensure health, safety, security, and government compliance.
• Perform other duties as assigned in a professional manner.

Skills

Relational skills

Communication skills

Reading and writing English

Typing speed 35 wpm

Multitasking

Organizational skills

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Menzies Aviation in Arlington, VA is seeking an entry level administrative team member to support the GSE department. You will help ensure invoices are submitted on time and assist with a wide range of HR-related functions while maintaining filing and paperwork accuracy.

The role requires initiative, teamwork, and strong communication skills. Proficiency in Microsoft Office is essential, with duties extending to general administration and compliance tasks in a fast-paced environment.