Administrative Assistant: Invoice & HR Support (Entry Level)

Aircraft-Service-International-Group-; Arlington (VA); On-site; USD 38,000 - 48,000; Full time

Job summary

Aircraft-Service-International-Group- in Arlington, VA is seeking an entry level office administrator in the GSE department to ensure timely submission of customer invoices and help meet annual budget goals. You will perform a range of admin tasks, file, assist the GSE Manager, operate MS Office, and maintain parts inventory while delivering professional, efficient service.

Strong English, attention to detail, and the ability to multitask under deadlines are essential; familiarity with drivers

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year working in an office environment.
• Ability to read, write and speak fluent English.
• Strong relational and communication skills.
• Typing minimum of 35 wpm.
• Excellent organizational and administrative skills.
• Must be able to multitask and meet tight deadlines.
• Microsoft Word, Excel and Outlook experience essential.
• Ability to read, analyse and interpret complex documents.
• Must enjoy working with a diverse group of people in a dynamic environment.
• Ability to lift up to 35 lbs., bending, kneeling and pushing/pulling file boxes.
• Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA).
• Must pass FBI background check and obtain US Customs seal.
• Must pass pre-employment medical.
• Must pass Drug testing.
• Must possess a Valid driver’s license in good standing.

Responsibilities

• Prepare all related paperwork.
• Assist with general administration alongside the GSE Manager.
• Filing.
• Customer Invoice Submittal within company standards.
• File retention and audits.
• Proficient in Microsoft office applications.
• Keeping an inventory on all parts that is required for the GSE department.
• Responsible for leaving a good first impression with all visitors and callers.
• Ensure the safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements.
• Assist with all other duties that may be assigned.
• Functions must be executed in a professional, efficient, and friendly manner.
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements.
• Performs other duties as assigned.

Skills

Office administration

Fluent English

Typing 35 wpm

MS Word

MS Excel

MS Outlook

Organizational skills

Multitasking

Communication skills

Driver's license

Education

High School Diploma

Job description

Aircraft-Service-International-Group- in Arlington, VA is seeking an entry level office administrator in the GSE department to ensure timely submission of customer invoices and help meet annual budget goals. You will perform a range of admin tasks, file, assist the GSE Manager, operate MS Office, and maintain parts inventory while delivering professional, efficient service.

Strong English, attention to detail, and the ability to multitask under deadlines are essential; familiarity with drivers