Autonomous Administrative & Operations Specialist

West Virginia; Charleston (WV); On-site; USD 36,000 - 48,000; Full time

Job summary

The State Resiliency Office in Charleston, WV is seeking an proactive Assistant to manage daily administrative operations and resolve everyday challenges with minimal supervision.

You will handle office workflows, invoices, procurement, meeting minutes, and quarterly/annual reporting, while coordinating with internal and external stakeholders.

This role offers autonomy to optimize procedures, strengthen documentation, and ensure timely completion of tasks.

Qualifications

• Associate degree in a related field required.
• Minimum 2 years of office management or administrative experience.
• Proficient with office software and basic financial tracking.

Responsibilities

• Manage daily administrative workflows and office systems.
• Maintain schedules, coordinate website updates, and respond to inquiries.
• Track invoices, process procurement requests, and complete P-card trainings.
• Coordinate internal/external communications and route inquiries appropriately.
• Maintain records, prepare meeting minutes, and support reporting.
• Assist in data gathering and distribution of quarterly/annual reports.

Skills

Accountability

Resourcefulness

Time management

Tech skills

Communication

Education

Associate degree in Business Administration or Public Administration

Tools

Google

Microsoft Office

wvOASIS (bonus)

Job description

The State Resiliency Office in Charleston, WV is seeking an proactive Assistant to manage daily administrative operations and resolve everyday challenges with minimal supervision.

You will handle office workflows, invoices, procurement, meeting minutes, and quarterly/annual reporting, while coordinating with internal and external stakeholders.

This role offers autonomy to optimize procedures, strengthen documentation, and ensure timely completion of tasks.