On-site Administrative Assistant — HR & Onboarding

Premiere Building Maintenance Corporation; Charleston (SC); On-site; USD 23,000 - 32,000; Full time

Job summary

Premiere Building Maintenance Corporation in Charleston, SC is hiring a Charleston Administrative Assistant to support the Operations Manager and Contract Managers with administrative tasks relating to policies, procedures, and the employment life cycle for all CCSD contract staff.

You will assist with recruiting, onboarding, reporting, and HR-related duties while maintaining professionalism, confidentiality, and accurate documentation in Microsoft Office applications.

Qualifications

• Pass background check and any contract-specific testing.
• 1-3 years of experience in an administrative role.
• Strong verbal and written communication skills.
• Excellent organization, time management, and attention to detail.
• Ability to work professionally with employees, staff, managers, applicants, clients, and office staff.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable, flexible, and able to manage changing priorities.
• Bilingual in English and Spanish preferred.
• Previous HR or recruiting experience preferred.
• Proficiency with Microsoft Office Suite is required.

Responsibilities

• Answers telephones and transfers to appropriate staff members.
• Maintain a calm and professional manner while communicating with employees, staff, managers, potential new hires, and clients - verbal and written communication.
• Meet and greet clients and visitors.
• Creates and modifies documents using Microsoft Office.
• Performs general clerical duties to include, but not limited to photocopying, faxing, mailing, and filing.
• Maintains office supplies.
• Creates uniform orders and submits for approval when requested.
• Maintains electronic and paper filing system.
• Signs for and distributes USPS/UPS/FedEx.
• Liaison between the corporate office and area employees.
• Conducts New Manager orientation/ training to ensure successful onboarding experience.
• Submits HR action forms on behalf of management when needed.
• Assists management with tasks in the HRIS (Human Resource Information System) and payroll systems when needed.
• Prepares accurate weekly, monthly, and quarterly reports as required by CCSD.
• Maintains proper and accurate schedules within the timekeeping system.
• Monitors daily hours of 130+ employees to ensure CCSD contracted hours are met and employees are paid accurately.
• Assists with forecasting staffing needs.
• Partners with CCSD administrative assistant to ensure pre-employment requirements are completed for badging policies.
• Collaborates with contract managers to compile a consistent list of staffing needs.
• Promotes the company's reputation and attractiveness as a good employment opportunity to potential employees.
• Monitors and communicates with new hires as necessary through the onboarding process.
• Maintains working knowledge of current employment legislation and regulations and enforcing them within the company.
• Actively identifies alternative methods to attract suitable candidates.
• Provides support for the staffing coordinator with all hiring and onboarding procedures as needed.
• Completes onboarding packets for employees and their assigned school. This includes, but is not limited to, I-9 forms, background checks, TB test, and orientation.
• Additional duties may be requested and required of you.

Skills

Background check

Administrative experience

Verbal communication

Written communication

Organization

Confidentiality

Flexibility

Bilingual English/Spanish

HR/recruiting experience

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Premiere Building Maintenance Corporation in Charleston, SC is hiring a Charleston Administrative Assistant to support the Operations Manager and Contract Managers with administrative tasks relating to policies, procedures, and the employment life cycle for all CCSD contract staff.

You will assist with recruiting, onboarding, reporting, and HR-related duties while maintaining professionalism, confidentiality, and accurate documentation in Microsoft Office applications.