Automotive Service Admin - Detail-Driven Organization Pro

Hyundai Motor America; Edmond (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid vacation

Paid holidays

Employee discounts on vehicles, parts,

service

Advancement opportunities

Training and career development

Job summary

Edmond Hyundai in Oklahoma City, OK seeks a Service Administrator to handle the Service Department's paperwork, records, and daily administration. You will support management, review orders for accuracy, and help with deposits, authorizations, and warranty documentation while collaborating with Advisors, Technicians, Parts, and Accounting.

The role requires strong organizational skills, comfort with numbers, and proficiency in Microsoft Office and dealership software.

Qualifications

• High school diploma or equivalent required.
• Previous automotive dealership or service department experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers and financial information.
• Proficient with computers and Microsoft Office.
• Ability to learn dealership management software and accounting systems.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks in a high-volume environment.
• Dependable with excellent attendance.
• Professional attitude and strong work ethic.
• Ability to work independently while also being an effective member of a team.

Responsibilities

• Process and maintain accurate service department paperwork and documentation.
• Review repair orders for accuracy and completeness.
• Assist with daily service department accounting and administrative functions.
• Reconcile daily deposits and ensure documentation is accurate and complete.
• Complete and process purchase authorizations as required.
• Maintain accurate records of invoices, payments, credits, and other service department transactions.
• Assist with warranty and manufacturer-related administrative documentation.
• Monitor and maintain service department files and records.
• Assist with month-end and daily closing procedures.
• Verify paperwork and documentation before transactions are finalized.
• Work closely with Service Advisors, Technicians, Parts, Accounting, and Service Management.
• Assist management with reports, spreadsheets, data entry, and other administrative tasks.
• Identify discrepancies and work with the appropriate department to resolve them.
• Maintain confidentiality of company, employee, and financial information.
• Follow all dealership policies, procedures, and accounting controls.
• Perform other administrative duties as assigned by Service Management.
• Extended Warranty/Manufacturer Warranty Background preferred but not required

Skills

Attention to detail

Organizational skills

Time management

Teamwork

Professional attitude

Independent worker

Excellent attendance

Work ethic

Education

High school diploma

Tools

Dealer Management System

Microsoft Office

Job description

Edmond Hyundai in Oklahoma City, OK seeks a Service Administrator to handle the Service Department's paperwork, records, and daily administration. You will support management, review orders for accuracy, and help with deposits, authorizations, and warranty documentation while collaborating with Advisors, Technicians, Parts, and Accounting.

The role requires strong organizational skills, comfort with numbers, and proficiency in Microsoft Office and dealership software.