Automotive Service Admin

Hyundai Motor America; Edmond (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid vacation

Paid holidays

Employee discounts on vehicles, parts,

service

Advancement opportunities

Training and career development

Job summary

Edmond Hyundai in Oklahoma City, OK seeks a Service Administrator to handle the Service Department's paperwork, records, and daily administration. You will support management, review orders for accuracy, and help with deposits, authorizations, and warranty documentation while collaborating with Advisors, Technicians, Parts, and Accounting.

The role requires strong organizational skills, comfort with numbers, and proficiency in Microsoft Office and dealership software.

Qualifications

• High school diploma or equivalent required.
• Previous automotive dealership or service department experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers and financial information.
• Proficient with computers and Microsoft Office.
• Ability to learn dealership management software and accounting systems.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks in a high-volume environment.
• Dependable with excellent attendance.
• Professional attitude and strong work ethic.
• Ability to work independently while also being an effective member of a team.

Responsibilities

• Process and maintain accurate service department paperwork and documentation.
• Review repair orders for accuracy and completeness.
• Assist with daily service department accounting and administrative functions.
• Reconcile daily deposits and ensure documentation is accurate and complete.
• Complete and process purchase authorizations as required.
• Maintain accurate records of invoices, payments, credits, and other service department transactions.
• Assist with warranty and manufacturer-related administrative documentation.
• Monitor and maintain service department files and records.
• Assist with month-end and daily closing procedures.
• Verify paperwork and documentation before transactions are finalized.
• Work closely with Service Advisors, Technicians, Parts, Accounting, and Service Management.
• Assist management with reports, spreadsheets, data entry, and other administrative tasks.
• Identify discrepancies and work with the appropriate department to resolve them.
• Maintain confidentiality of company, employee, and financial information.
• Follow all dealership policies, procedures, and accounting controls.
• Perform other administrative duties as assigned by Service Management.
• Extended Warranty/Manufacturer Warranty Background preferred but not required

Skills

Attention to detail

Organizational skills

Time management

Teamwork

Professional attitude

Independent worker

Excellent attendance

Work ethic

Education

High school diploma

Tools

Dealer Management System

Microsoft Office

Job description

Service Administrator

Edmond Hyundai | Oklahoma City, OK

14137 N. Broadway Ext., Oklahoma City, OK 73013

Full-Time

About the Position

Edmond Hyundai is seeking a detail-oriented, organized, and dependable Service Administrator to join our busy Service Department. This position plays an important role in keeping the department running efficiently by managing administrative responsibilities, maintaining accurate records, processing paperwork, and supporting the Service Management team.

The ideal candidate is highly organized, comfortable working with numbers and computer systems, and able to manage multiple priorities in a fast-paced dealership environment.

Responsibilities

• Process and maintain accurate service department paperwork and documentation.
• Review repair orders for accuracy and completeness.
• Assist with daily service department accounting and administrative functions.
• Reconcile daily deposits and ensure documentation is accurate and complete.
• Complete and process purchase authorizations as required.
• Maintain accurate records of invoices, payments, credits, and other service department transactions.
• Assist with warranty and manufacturer-related administrative documentation.
• Monitor and maintain service department files and records.
• Assist with month-end and daily closing procedures.
• Verify paperwork and documentation before transactions are finalized.
• Work closely with Service Advisors, Technicians, Parts, Accounting, and Service Management.
• Assist management with reports, spreadsheets, data entry, and other administrative tasks.
• Identify discrepancies and work with the appropriate department to resolve them.
• Maintain confidentiality of company, employee, and financial information.
• Follow all dealership policies, procedures, and accounting controls.
• Perform other administrative duties as assigned by Service Management.
• Extended Warranty/Manufacturer Warranty Background preferred but not required

Qualifications

• Previous automotive dealership or service department experience preferred.
• Previous administrative, accounting, or office experience strongly preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers and financial information.
• Proficient with computers and Microsoft Office.
• Ability to learn dealership management software and accounting systems.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks in a high-volume environment.
• Dependable with excellent attendance.
• Professional attitude and strong work ethic.
• Ability to work independently while also being an effective member of a team.
• High school diploma or equivalent required.

Schedule Requirements

Edmond Hyundai's Service Department operates:

• Monday–Friday: 7:00 AM–6:00 PM
• Saturday: 8:00 AM–4:00 PM

Applicants must be available to work within the Service Department's operating hours. A rotating Saturday schedule may apply.

What We Offer

• Competitive compensation
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid vacation
• Paid holidays
• Employee discounts on vehicles, parts, and service
• Opportunities for advancement
• Training and career development
• Professional and team-oriented work environment

Why Edmond Hyundai?

Edmond Hyundai is a busy Hyundai dealership serving the Oklahoma City and Edmond-area markets with a full-service Service and Parts Department. Our Service Department operates six days a week and includes factory-trained technicians and a wide range of service operations.

Edmond Hyundai is an Equal Opportunity Employer and a Drug-Free Workplace.