Automotive Office Assistant

Fox Marquette; Marquette (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Pay & Growth

Health & Wellness

401(k) with company match

PTO & Holidays

Employee Discounts

Job summary

Fox Motors in Marquette, MI is seeking an Automotive Office Assistant to support the dealership's accounting department and management team. This entry-level role handles clerical tasks, basic accounting, and daily office workflows, offering a stepping stone into automotive finance and office administration.

The position emphasizes accuracy, teamwork, and multitasking in a fast-paced environment, with opportunities for growth and training through Fox University.

Qualifications

• High school diploma or equivalent required.
• Associate or Bachelor's degree in Accounting, Finance, or Business Administration, or 1-3 years of related administrative/office experience is preferred.
• Proficiency in Microsoft Office and comfortable learning dealership management software (DMS).
• Attention to detail in data entry, basic math, and record-keeping.
• Excellent verbal and written communication with a customer-first attitude.

Responsibilities

• Prepare, organize, and process receipts, invoices, statements, dealership bills, and vendor payments.
• Receive, count, and balance cash transactions; record orders for parts, services, and dealership supplies.
• Compile and maintain accurate records of business transactions, customer accounts, and office activities.
• Provide clerical and administrative backup for accounting, service, and sales administration as needed.
• Maintain office equipment (copiers, printers, fax machines), assist staff with basic troubleshooting, and keep supplies stocked.
• Assist the Office Manager and General Manager with special administrative projects and monthly reporting.

Skills

Microsoft Office

Attention to Detail

Communication Skills

Organization

Education

High school diploma

Accounting/Finance/Business degree or 1-3 years experience

Tools

DMS Software

Job description

The Automotive Office Assistant plays a vital role in supporting the dealership's daily operations, accounting department, and management team. You will be responsible for handling clerical tasks, assisting with basic accounting and financial record-keeping, processing transactions, and maintaining efficient office workflows. This is an entry-level position and a great stepping stone to a career in automotive finance, office management, or accounting.

Key Responsibilities

• Accounting & Clerical Support: Prepare, organize, and process receipts, invoices, statements, dealership bills, and vendor payments.

• Transaction & Cash Handling: Receive, count, and balance cash transactions; record orders for parts, services, and dealership supplies.

• Record Keeping: Compile and maintain accurate records of business transactions, customer accounts, and office activities.

• Departmental Backup: Provide clerical and administrative backup support for accounting, service, and sales administration as needed.

• Office Equipment & Maintenance: Maintain office equipment (copiers, printers, fax machines), assist staff with basic troubleshooting, and keep supplies stocked.

• Special Projects: Assist the Office Manager and General Manager with special administrative projects and monthly reporting.

Qualifications & Skills

• Education & Experience:

  • High school diploma or equivalent required.

  • Associate or Bachelor's degree in Accounting, Finance, or Business Administration, or 1-3 years of related administrative/office experience is preferred.

• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable learning dealership management software (DMS).

• Attention to Detail: High accuracy in data entry, basic math, and record-keeping.

• Communication: Excellent verbal and written communication skills with a customer-first attitude.

• Organization: Ability to multitask, prioritize tasks, and work independently or as part of a team in a fast-paced environment.

What We Offer

• Competitive Pay & Growth: Comprehensive training with clear career progression paths.

• Health & Wellness: Medical, Dental, and Vision coverage, Flex Spending, and Employee Assistance Programs.

• Financial Security: 401(k) retirement plan with company match, plus company-paid Life and Disability insurance.

• Time Off: Paid Time Off (PTO), paid vacation, and paid holidays.

• Perks: Generous employee discounts on vehicle purchases, service, and parts.

As a Top 150 Dealer Group, we are dedicated to bringing both our employees and customers only the best experience. The vision of Fox Motors is working together moving people throughout life and our primary focus as a Fox Family is finding ways to give back to our employees, community, and customers as a team. We have a passion to see our team develop and grow with Fox University that provides development programs for sales, technicians, and management. Put your career in gear at Fox Motors and apply today!