Office Administration

Patriot Motors; Seneca (PA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Holidays

Growth opportunities

Friendly team

Job summary

Patriot Motors in Seneca, PA is seeking a dependable Office Administrator to support day-to-day dealership operations. The role emphasizes accurate record-keeping, document management, and basic accounting tasks to assist accounting and admin teams.

Responsibilities include filing documents, processing invoices, preparing paperwork for vehicle sales and service transactions, answering phones, and maintaining filing systems while upholding confidentiality and teamwork.

Qualifications

• High school diploma or equivalent required.
• Administrative, office, or accounting experience preferred.
• Automotive dealership experience is a plus but not required.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to prioritize tasks and work both independently and in a team.

Responsibilities

• File and organize dealership documents, contracts, and records.
• Scan, upload, and electronically maintain paperwork in dealership systems.
• Assist with basic accounting tasks, including data entry and document reconciliation.
• Process and organize invoices, receipts, and other financial documents.
• Prepare paperwork for vehicle sales and service transactions.
• Maintain accurate physical and digital filing systems.
• Answer phones and assist with general office inquiries as needed.
• Distribute mail and process incoming and outgoing correspondence.
• Assist various departments with administrative projects and daily office support.
• Maintain confidentiality of employee, customer, and financial information.
• Perform other administrative duties as assigned.

Skills

Administrative tasks

Accounting basics

MS Excel

Outlook

Data entry

Teamwork

Education

High school diploma or equivalent

Tools

Excel

Outlook

Job description

Dealership Office Administrator

Join Our Team!

We are seeking a dependable, organized, and detail-oriented Office Administrator to support the day-to-day operations of our dealership. This position is ideal for someone who enjoys administrative work, has strong organizational skills, and takes pride in keeping an office running efficiently.

The Office Administrator plays an important role in supporting our accounting and administrative teams by maintaining accurate records, organizing paperwork, and assisting with basic accounting functions.

Responsibilities

• File and organize dealership documents, contracts, and records.
• Scan, upload, and electronically maintain paperwork in dealership systems.
• Assist with basic accounting tasks, including data entry and document reconciliation.
• Process and organize invoices, receipts, and other financial documents.
• Prepare paperwork for vehicle sales and service transactions.
• Maintain accurate physical and digital filing systems.
• Answer phones and assist with general office inquiries as needed.
• Distribute mail and process incoming and outgoing correspondence.
• Assist various departments with administrative projects and daily office support.
• Maintain confidentiality of employee, customer, and financial information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, or accounting experience preferred.
• Experience in an automotive dealership is a plus but not required.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Ability to prioritize tasks and manage multiple responsibilities.
• Strong written and verbal communication skills.
• Professional attitude with excellent customer service skills.
• Ability to work independently and as part of a team.

What We Offer

• Competitive pay
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidaysOpportunities for growth and advancement
• Friendly, team-oriented work environment