AUTOMOTIVE CONTRACT CLERK

Elite Recruiting Services; California; On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Full benefits package

Paid vacation time

Training on dealership systems and流程

Job summary

Downtown Ford Sacramento is seeking an automotive contract clerk to support Sales, Finance & Insurance, and Accounting teams in Sacramento, CA. You will review contracts, ensure accuracy, reconcile accounts, and maintain organized documentation in a fast-paced dealership environment.

The role emphasizes attention to detail, Excel proficiency, and cross-department collaboration. Benefits include full benefits, paid vacation, and training to grow automotive accounting skills at a long-standing

Qualifications

• At least one year in Contract Clerk or accounting-related role.
• Strong attention to detail and accuracy with numbers and financial documents.
• Experience with accounts payable/receivable or reconciliations.
• Proficiency in Excel and ability to learn dealership software.

Responsibilities

• Review new and used vehicle contracts for accuracy, completeness and signatures.
• Verify deal figures including prices, trade-ins, payoffs, taxes, fees, and rebates.
• Compare documentation against DMS to identify discrepancies and resolve.
• Coordinate with Sales, F&I and Payroll to adjust missing data and corrections.
• Reconcile contracts-in-transit, vehicle receivables, and related schedules.
• Track product/payments and chargebacks; support month-end closing and sales reporting.

Skills

Attention to detail

Microsoft Excel

Multi-department coordination

Education

Associate's or bachelor's degree in accounting, finance, or business

Tools

Tekion

Dealership Management System (DMS)

Job description

Sacramento, United States

Downtown Ford Sacramento | Sacramento, CA

$22–$26 PER HOUR

Full-Time | Monday–Friday | Dealership Accounting

ACCURACY MATTERS. KEEP DEALS ON TRACK.

Downtown Ford Sacramento is seeking a detail-oriented Automotive Contract Clerk to support our Sales, Finance & Insurance (F&I), and Accounting departments.

This role is essential to keeping vehicle deals accurate, paperwork complete, accounting records organized, and F&I product payments and chargebacks properly tracked.

We’re looking for someone who is comfortable working with numbers, reviewing financial documents, reconciling accounts, and managing multiple transactions in a fast-paced environment. The ideal candidate is organized, dependable, and understands the importance of accuracy, confidentiality, and meeting deadlines.

COMPENSATION & BENEFITS

$22–$26 per hour, depending on experience

Full benefits package

Paid vacation time

Training on dealership systems and processes

Opportunity to develop your automotive accounting skills

Established, family-owned dealership with a long-standing Sacramento presence

WHAT YOU'LL DO

As Contract Clerk, you’ll help ensure vehicle transactions are properly documented, financial records are accurate, and deal-related accounting items are tracked through completion.

Contract Processing & Deal Auditing

Review new and used vehicle sales and lease contracts for accuracy, completeness, and required signatures.

Verify deal figures, including vehicle prices, trade-ins, payoffs, taxes, fees, and rebates.

Compare deal documentation against the dealership management system (DMS) to identify discrepancies.

Follow up with Sales and F&I to correct missing information, incomplete paperwork, and contract errors.

Maintain organized deal jackets and support compliance with applicable California, federal, and lender requirements.

Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.

Track trade-in payoffs, manufacturer rebates, and incentive claims through completion.

Assist with month-end closing, deal reconciliation, and sales reporting.

Verify final deal figures to support accurate sales commission calculations.

Research discrepancies and coordinate with the appropriate departments to resolve outstanding items.

Track F&I and aftermarket products sold with vehicle purchases, including service contracts, GAP, maintenance plans, and appearance protection.

Monitor product payment status and follow up on outstanding payments with F&I personnel and product providers.

Track product cancellations and applicable customer refunds.

Process and monitor chargebacks related to cancellations, early payoffs, unwinds, and other adjustments.

Ensure chargebacks are recorded to the appropriate deals and accounts.

Coordinate with F&I and Payroll regarding commission adjustments.

Reconcile provider statements, product payables, and chargeback activity monthly.

Team Communication & Administrative Support

Work closely with Sales, F&I, and Accounting to keep transactions moving.

Maintain accurate records and organized documentation.

Protect confidential customer, deal, and financial information.

Prioritize outstanding items and meet deadlines in a busy dealership environment.

REQUIRED QUALIFICATIONS

At least one year of experience as a Contract Clerk or in an accounting-related position.

Strong attention to detail and accuracy when working with numbers and financial documents.

Working knowledge of accounts payable, accounts receivable, or account reconciliation.

Proficiency in Microsoft Excel and the ability to learn dealership software.

Strong organizational skills and the ability to manage multiple transactions and deadlines.

Professional communication skills and the ability to work across multiple departments.

Ability to handle confidential customer and financial information with discretion.

Valid driver's license and an acceptable motor vehicle record, as required for the position.

PREFERRED QUALIFICATIONS

Previous automotive dealership experience, particularly in contract processing or dealership accounting.

Experience with Tekion or another dealership management system (DMS).

Familiarity with F&I products, cancellations, and chargeback processing.

Experience with Ford Credit, RouteOne, or Dealertrack.

Knowledge of California DMV title and registration procedures.

Associate's or bachelor's degree in accounting, finance, or business.

Candidates with automotive billing, accounts receivable, accounts payable, bookkeeping, or dealership office experience may also be a good fit if they have strong reconciliation and document review skills.

ABOUT DOWNTOWN FORD SACRAMENTO

Downtown Ford Sacramento is a family-owned Ford dealership that has served the Sacramento community since 1964. Our team is committed to building lasting relationships, providing professional customer service, and treating employees and customers with respect.

We value dependable team members who take pride in their work and understand how accurate paperwork and accounting support the success of the entire dealership.

READY TO TAKE THE NEXT STEP?

If you have strong accounting skills, a sharp eye for detail, and the ability to keep financial documents and transactions organized, we want to hear from you.