AUTOMOTIVE CONTRACT CLERK

Elite Recruiting Services; Sacramento (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Full benefits package

Paid vacation time

Training on dealership systems and流程

Opportunity to develop automotive账务技能

Job summary

Downtown Ford Sacramento in Sacramento, CA is seeking a detail-focused Automotive Contract Clerk to support Sales, Finance & Insurance and Accounting teams. This full-time role emphasizes accurate vehicle deal documentation, precise accounting records, and timely processing of F&I products and chargebacks.

You'll review contracts, verify figures, reconcile schedules, and collaborate across departments to maintain compliance and orderly deal jackets in a fast-paced dealership environment.

Qualifications

• At least one year of contract clerk or accounting-related experience.
• Strong attention to detail and accuracy with numbers.
• Knowledge of A/P, A/R, or account reconciliation.
• Excel proficiency and ability to learn dealership software.
• Organized with ability to manage multiple transactions and deadlines.
• Professional communication across departments.
• Ability to handle confidential customer and financial information.

Responsibilities

• Review vehicle sales and lease contracts for accuracy and signatures.
• Verify deal figures: prices, trades, payoffs, taxes, fees, rebates.
• Compare documents to DMS to identify discrepancies.
• Coordinate corrections with Sales and F&I staff.
• Maintain organized deal jackets and ensure regulatory compliance.
• Reconcile contracts-in-transit, receivables, and schedules.
• Track payoffs, rebates, incentives; monitor chargebacks.
• Assist month-end close, deal reconciliation, and sales reporting.
• Support commission calculations with accurate final figures.

Skills

Attention to detail

Numerical accuracy

Cross-department communication

Confidentiality

Organizational skills

Ability to handle deadlines

Driver's license

Dealership accounting knowledge

Education

Accounting/Finance degree

Tools

Excel

Tekion

Dealertrack

RouteOne

DMS familiarity

Job description

Sacramento, United States | Posted on 10/23/2026

Downtown Ford Sacramento | Sacramento, CA

$22-26 PER HOUR

Full-Time | Monday-Friday | Dealership Accounting

ACCURACY MATTERS. KEEP DEALS ON TRACK.

Downtown Ford Sacramento is seeking a detail-oriented Automotive Contract Clerk to support our Sales, Finance & Insurance (F&I), and Accounting departments.

This role is essential to keeping vehicle deals accurate, paperwork complete, accounting records organized, and F&I product payments and chargebacks properly tracked.

We’re looking for someone who is comfortable working with numbers, reviewing financial documents, reconciling accounts, and managing multiple transactions in a fast-paced environment. The ideal candidate is organized, dependable, and understands the importance of accuracy, confidentiality, and meeting deadlines.

If you have dealership contract processing or accounting experience and are looking for a stable, full-time opportunity with a family-owned automotive business.

COMPENSATION & BENEFITS

$22-26 per hour, depending on experience

Full benefits package

Paid vacation time

Training on dealership systems and processes

Opportunity to develop your automotive accounting skills

Established, family-owned dealership with a long-standing Sacramento presence

WHAT YOU'LL DO

As Contract Clerk, you’ll help ensure vehicle transactions are properly documented, financial records are accurate, and deal-related accounting items are tracked through completion.

Contract Processing & Deal Auditing

Review new and used vehicle sales and lease contracts for accuracy, completeness, and required signatures.

Verify deal figures, including vehicle prices, trade-ins, payoffs, taxes, fees, and rebates.

Compare deal documentation against the dealership management system (DMS) to identify discrepancies.

Follow up with Sales and F&I to correct missing information, incomplete paperwork, and contract errors.

Maintain organized deal jackets and support compliance with applicable California, federal, and lender requirements.

Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.

Track trade-in payoffs, manufacturer rebates, and incentive claims through completion.

Assist with month-end closing, deal reconciliation, and sales reporting.

Verify final deal figures to support accurate sales commission calculations.

Research discrepancies and coordinate with the appropriate departments to resolve outstanding items.

Track F&I and aftermarket products sold with vehicle purchases, including service contracts, GAP, maintenance plans, and appearance protection.

Monitor product payment status and follow up on outstanding payments with F&I personnel and product providers.

Track product cancellations and applicable customer refunds.

Process and monitor chargebacks related to cancellations, early payoffs, unwinds, and other adjustments.

Ensure chargebacks are recorded to the appropriate deals and accounts.

Coordinate with F&I and Payroll regarding commission adjustments.

Reconcile provider statements, product payables, and chargeback activity monthly.

Team Communication & Administrative Support

Work closely with Sales, F&I, and Accounting to keep transactions moving.

Maintain accurate records and organized documentation.

Protect confidential customer, deal, and financial information.

Prioritize outstanding items and meet deadlines in a busy dealership environment.

REQUIRED QUALIFICATIONS

At least one year of experience as a Contract Clerk or in an accounting-related position.

Strong attention to detail and accuracy when working with numbers and financial documents.

Working knowledge of accounts payable, accounts receivable, or account reconciliation.

Proficiency in Microsoft Excel and the ability to learn dealership software.

Strong organizational skills and the ability to manage multiple transactions and deadlines.

Professional communication skills and the ability to work across multiple departments.

Ability to handle confidential customer and financial information with discretion.

Valid driver's license and an acceptable motor vehicle record, as required for the position.

PREFERRED QUALIFICATIONS

Previous automotive dealership experience, particularly in contract processing or dealership accounting.

Experience with Tekion or another dealership management system (DMS).

Familiarity with F&I products, cancellations, and chargeback processing.

Experience with Ford Credit, RouteOne, or Dealertrack.

Knowledge of California DMV title and registration procedures.

Associate's or bachelor's degree in accounting, finance, or business.

Candidates with automotive billing, accounts receivable, accounts payable, bookkeeping, or dealership office experience may also be a good fit if they have strong reconciliation and document review skills.

ABOUT DOWNTOWN FORD SACRAMENTO

Downtown Ford Sacramento is a family-owned Ford dealership that has served the Sacramento community since 1964. Our team is committed to building lasting relationships, providing professional customer service, and treating employees and customers with respect.

We value dependable team members who take pride in their work and understand how accurate paperwork and accounting support the success of the entire dealership.