Contract Clerk

Victory Automotive Group; Sacramento (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Full benefits package

401(k)

Paid vacation time

Training and growth opportunities

Job summary

Downtown Ford Sacramento, part of Victory Automotive Group, is seeking a detail-oriented Contract Clerk to ensure deal paperwork is complete and compliant. You’ll bridge Sales, F&I, and Accounting to keep filings accurate and ready for audits.

This full-time role emphasizes accuracy, organization, and timely processing of contracts, payables, receivables, and monthly close tasks. Experience with Excel and dealership systems is preferred, with growth opportunities in a long‑standing Sacramento

Qualifications

• 1+ year as contract clerk or in accounting.
• Strong attention to detail and high numerical accuracy.
• Experience with accounts payable/receivable and reconciliations.
• Proficiency with Excel and comfort learning new software.
• Clear, professional communication with stakeholders.

Responsibilities

• Review all deal paperwork for completeness and accuracy, ensuring full signatures.
• Reconcile contracts, receivables, and deal-related schedules; track payoffs and rebates.
• Support month-end close, deal reconciliation, and sales reporting.
• Track F&I products and chargebacks; monitor payment status with providers.
• Post-chargebacks and assist with commission adjustments when needed.

Skills

Attention to detail

Numerical accuracy

Microsoft Excel

Communication

Deadline management

Education

Associate’s or bachelor’s degree in accounting, finance, or business

Tools

Tekion DMS

RouteOne

Dealertrack

Ford Credit

Job description

Description

About Us

Downtown Ford Sacramento is a family-owned Ford dealership that has served the Sacramento community since 1911. For more than a century, we’ve built our name on trust, integrity, and taking care of our customers and employees like family. We’re looking for a detail-oriented Contract Clerk to help keep our deals accurate and compliant.

Position Overview

The Contract Clerk connects Sales, F&I, and Accounting. You’ll review deal paperwork to make sure it’s complete and accurate, support deal-related accounting, and track F&I and aftermarket products, including payments and chargebacks. Accuracy, organization, and the ability to handle several deals at once are essential.

Key Responsibilities

Deal Paperwork Review

• Review all vehicle sales and lease deal paperwork to make sure it’s complete, accurate, and fully signed.
• Verify that deal figures (price, trade, payoff, taxes, fees, rebates) match across the buyer’s order, retail installment contract, and DMS.
• Identify missing or incorrect documents and work with Sales and F&I to correct them.
• Keep deal jackets organized, audit-ready, and compliant with California, federal, and lender requirements.

Accounting

• Reconcile contracts-in-transit, vehicle receivables, and deal-related schedules.
• Track trade payoffs, manufacturer rebates, and incentive claims through to receipt.
• Help with month-end close, including deal reconciliation and sales reporting.
• Support commission calculations by confirming final deal figures.

F&I Product Tracking and Chargebacks

• Track F&I and aftermarket products sold on each deal, including Ford Protect service plans, GAP, maintenance plans, and appearance protection.
• Monitor product payment status and follow up on outstanding items with F&I and providers.
• Track product cancellations and pro-rated customer refunds.
• Process and track chargebacks from product providers and lenders, including chargebacks from early payoffs, cancellations, and unwinds.
• Post chargebacks to the correct deals and accounts and work with F&I and payroll on commission adjustments.
• Reconcile product payables, chargeback activity, and provider statements every month.

What We Offer

• Competitive pay: [pay range]
• Full benefits package
• 401(k)
• Paid vacation time
• Monday-Friday schedule, [hours, e.g., 8:00 AM-5:00 PM]
• A stable, family-owned workplace with more than 100 years in Sacramento
• Training on our systems and processes, plus room to grow in dealership accounting

Requirements

Requirements

• Current, clean DMV record (MVR).
• At least 1 year of experience as a contract clerk or in accounting.
• Strong attention to detail and high accuracy with numbers.
• Working knowledge of accounts payable/receivable and account reconciliation.
• Proficiency with Microsoft Excel and comfort learning new software.
• Ability to manage deadlines and prioritize in a fast-paced environment.
• Clear, professional communication with salespeople, finance managers, lenders, and vendors.
• Discretion with confidential customer and financial information.

Preferred Qualifications

• Automotive dealership experience, especially at a Ford store.
• Experience with Tekion DMS.
• Experience tracking F&I products and chargebacks.
• Familiarity with Ford Credit, RouteOne or Dealertrack portals, and F&I products.
• Knowledge of California DMV title and registration procedures.
• Associate’s or bachelor’s degree in accounting, finance, or business.