Automotive Assistant Office Manager

Apostolakis Honda; Cortland (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off and holidays

Competitive compensation based on exp.

Stable, professional work environment

Opportunity to grow

Job summary

Apostolakis Honda is seeking an experienced Assistant Office Manager to support the daily financial operations at a locally owned Honda dealership. You will work with our Office Manager and handle posting entries, AR/AP, and payroll-related tasks in a team-focused environment.

The role requires dealership office experience, strong attention to detail, and a collaborative mindset to coordinate with sales and service departments.

Qualifications

• Dealership experience in an automotive business office (2–3 years) is required.
• Attention to detail with a knack for fixing accounting variances.
• Positive attitude and team-first mindset to collaborate with sales and service.

Responsibilities

• Operate the DMS daily to manage office functions and posting entries.
• Review and process vehicle sales documents per state and lender requirements.
• Assist AR/AP, journal entries, and reconcile accounting schedules.
• Help manage timecards, commission tracking, and onboarding documentation.

Skills

Dealership experience

Attention to detail

Positive attitude

Team collaboration

Tools

DMS software

Job description

Are you an experienced Automotive Office Professional ready to anchor yourself at a dealership that treats you like family?

For 50 years, our locally owned and operated award-winning Honda dealership has been a cornerstone of the community. We have built our reputation on trust, integrity, and excellent customer service-and that starts in our business office. We are looking for an organized, detail-oriented Assistant Office Manager to support our daily financial operations. We offer long-term stability, a supportive environment, and a team that has your back. We aren't just selling cars; we are building relationships that last generations. Being locally owned for 50 years means we prioritize our employees' well-being and understand that a healthy work-life balance keeps our business strong.

• Competitive compensation based on experience.
• Health insurance.
• 401(k)
• Paid time off and holidays.
• Stable, professional work environment.
• Opportunity to grow

What You'll Do:

As the Assistant Office Manager, you will work hand-in-hand with our Office Manager to keep our dealership running smoothly:

• Utilize our DMS software daily to manage business office functions, clear schedules, and post entries.
• Review and process vehicle sales documentation, ensuring compliance with state regulations and lender requirements.
• Assist with accounts receivable/payable (AR/AP), journal entries, and tight reconciliation of accounting schedules.
• Help manage employee timecards, commission tracking, and onboarding documentation.

What We Are Looking For:

• Dealership Experience: Minimum of 2-3 years of experience working in an automotive dealership business office (required).
• Attention to Detail: A sharp eye for numbers and a knack for finding and fixing accounting variances.
• Positive Attitude: A team-first mindset with excellent communication skills to collaborate with our sales and service departments.