Automotive Accounting Manager

Alderman Auto Group; Rutland (VT); On-site; USD 55,000 - 85,000; Full time

Job summary

Alderman’s Chevrolet Buick GMC is seeking a highly organized Automotive Office Manager to oversee administrative operations at our Vermont dealership. The role combines office administration, financial oversight, HR support, and vendor coordination to keep the business running smoothly.

You will manage schedules, handle accounts payable/receivable, support recruitment, and negotiate with vendors, while ensuring compliance and delivering excellent customer service.

Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field preferred.
• Proven office management experience, preferably in the automotive industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities with a customer-focused approach.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of accounting principles and financial management practices.
• Familiarity with HR policies and procedures, including employment laws.
• Attention to detail and a commitment to accuracy and quality.
• Leadership skills with the ability to motivate and inspire a team.

Responsibilities

• Oversee day-to-day administrative tasks, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain office systems, such as filing, record-keeping, and document management, ensuring accuracy and efficiency.
• Monitor inventory of office supplies and equipment, replenishing as necessary.
• Develop and implement office policies and procedures to improve operational efficiency.
• Handle accounts payable and receivable, including invoicing, billing, and collections.
• Prepare financial reports and budgets, analyzing data to identify trends and areas for improvement.
• Work closely with the accounting department to ensure accuracy and compliance with financial regulations.
• Manage payroll processes and employee compensation, including timekeeping and benefits administration.
• Assist with recruiting, hiring, and onboarding new employees, conducting interviews and orientation sessions as needed.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Support employee development initiatives, such as training programs and performance evaluations.
• Handle employee relations matters, including conflict resolution and disciplinary actions.
• Negotiate contracts and agreements with vendors and service providers, seeking cost-effective solutions.
• Maintain relationships with vendors, monitoring performance and resolving issues as needed.
• Review and approve invoices and payments to vendors, ensuring accuracy and timeliness.

Skills

Organizational skills

Multitasking

Communication skills

Leadership

Microsoft Office

Accounting knowledge

HR policies knowledge

Attention to detail

Customer focus

Education

Bachelor's degree in Business Administration/Finance or related

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented individual to join our team as an Automotive Office Manager. The ideal candidate will oversee administrative operations within our automotive dealership. They will be responsible for managing office procedures, ensuring efficient workflow, and providing excellent customer service. This role requires strong leadership skills, financial acumen, and the ability to multitask effectively.

Administrative Management

• Oversee day-to-day administrative tasks, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain office systems, such as filing, record-keeping, and document management, ensuring accuracy and efficiency.
• Monitor inventory of office supplies and equipment, replenishing as necessary.
• Develop and implement office policies and procedures to improve operational efficiency.

Financial Management

• Handle accounts payable and receivable, including invoicing, billing, and collections.
• Prepare financial reports and budgets, analyzing data to identify trends and areas for improvement.
• Work closely with the accounting department to ensure accuracy and compliance with financial regulations.
• Manage payroll processes and employee compensation, including timekeeping and benefits administration..

Human Resources

• Assist with recruiting, hiring, and onboarding new employees, conducting interviews and orientation sessions as needed.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Support employee development initiatives, such as training programs and performance evaluations.
• Handle employee relations matters, including conflict resolution and disciplinary actions.

Vendor Management

• Negotiate contracts and agreements with vendors and service providers, seeking cost-effective solutions.
• Maintain relationships with vendors, monitoring performance and resolving issues as needed.
• Review and approve invoices and payments to vendors, ensuring accuracy and timeliness.

Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field preferred.
• Proven experience in office management, preferably in the automotive industry.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal abilities, with a customer-focused approach.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of accounting principles and financial management practices.
• Familiarity with HR policies and procedures, including employment laws and regulations.
• Attention to detail and a commitment to accuracy and quality.
• Leadership skills, with the ability to motivate and inspire a team.

Benefits

• Competitive salary commensurate with experience
• Health, dental, and vision insurance options
• Retirement savings plan
• Paid time off and holidays
• Employee discounts on automotive products and services
• Opportunities for career advancement and professional development

Alderman's ChevroletGMCbelieves that its strength, continued success, future growth and profitability depend on building trusting relationships with our employees, customers and industry partners.Individual and organizational pride are critical elements of our future. Our people make all the difference. This belief fosters a commitment to provide opportunities for growth and new challenges for our employees so they may achieve professional development and personal fulfillment. Working with our local communities, we help
and support those people and organizations whose fulfillment enhances their quality of life as it does our own.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.