Automotive Operations & Finance Manager

Alderman’s Chevrolet Buick GMC; Rutland (VT); On-site; USD 55,000 - 85,000; Full time

Job summary

Alderman’s Chevrolet Buick GMC is seeking a highly organized Automotive Office Manager to oversee administrative operations at our Vermont dealership. The role combines office administration, financial oversight, HR support, and vendor coordination to keep the business running smoothly.

You will manage schedules, handle accounts payable/receivable, support recruitment, and negotiate with vendors, while ensuring compliance and delivering excellent customer service.

Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field preferred.
• Proven office management experience, preferably in the automotive industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities with a customer-focused approach.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of accounting principles and financial management practices.
• Familiarity with HR policies and procedures, including employment laws.
• Attention to detail and a commitment to accuracy and quality.
• Leadership skills with the ability to motivate and inspire a team.

Responsibilities

• Oversee day-to-day administrative tasks, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain office systems, such as filing, record-keeping, and document management, ensuring accuracy and efficiency.
• Monitor inventory of office supplies and equipment, replenishing as necessary.
• Develop and implement office policies and procedures to improve operational efficiency.
• Handle accounts payable and receivable, including invoicing, billing, and collections.
• Prepare financial reports and budgets, analyzing data to identify trends and areas for improvement.
• Work closely with the accounting department to ensure accuracy and compliance with financial regulations.
• Manage payroll processes and employee compensation, including timekeeping and benefits administration.
• Assist with recruiting, hiring, and onboarding new employees, conducting interviews and orientation sessions as needed.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Support employee development initiatives, such as training programs and performance evaluations.
• Handle employee relations matters, including conflict resolution and disciplinary actions.
• Negotiate contracts and agreements with vendors and service providers, seeking cost-effective solutions.
• Maintain relationships with vendors, monitoring performance and resolving issues as needed.
• Review and approve invoices and payments to vendors, ensuring accuracy and timeliness.

Skills

Organizational skills

Multitasking

Communication skills

Leadership

Microsoft Office

Accounting knowledge

HR policies knowledge

Attention to detail

Customer focus

Education

Bachelor's degree in Business Administration/Finance or related

Tools

Microsoft Office Suite

Job description

Alderman’s Chevrolet Buick GMC is seeking a highly organized Automotive Office Manager to oversee administrative operations at our Vermont dealership. The role combines office administration, financial oversight, HR support, and vendor coordination to keep the business running smoothly.

You will manage schedules, handle accounts payable/receivable, support recruitment, and negotiate with vendors, while ensuring compliance and delivering excellent customer service.