Automation-Driven Administrative Program Coordinator

University of Texas; Austin (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

The University of Texas at Austin is seeking a Temporary Administrative Program Coordinator to own end-to-end operational execution for course and instructor logistics across the Center for Professional Education, Human Dimensions Organizations, and Custom Training portfolios.

This role emphasizes process ownership, automation, and independent judgment in a fast-paced environment, with cross-functional collaboration and attention to detail.

Qualifications

• Bachelor's degree and 2–3 years in program operations or administrative coordination.
• Experience managing multiple projects with competing deadlines.
• Experience with Asana and Salesforce; ability to build automations and workflows.

Responsibilities

• Owns and improves operational processes for course and instructor logistics across portfolios.
• Builds and maintains automations, templates, and tracking in Asana to reduce manual work.
• Schedules rooms and facilities; creates/updates records in Salesforce and Asana.
• Coordinates cross-functional readiness with Product, Marketing, and IT.
• Provides onsite/in-person support and ensures materials meet branding and ADA standards.

Skills

Project management

Asana automation

CRM (Salesforce)

Written and verbal communication

Education

Bachelor's degree

Tools

Asana

Salesforce

Job description

The University of Texas at Austin is seeking a Temporary Administrative Program Coordinator to own end-to-end operational execution for course and instructor logistics across the Center for Professional Education, Human Dimensions Organizations, and Custom Training portfolios.

This role emphasizes process ownership, automation, and independent judgment in a fast-paced environment, with cross-functional collaboration and attention to detail.