Authorization Specialist - Office | Largo, FL

ABA Solutions, Inc.; Largo (FL); On-site; USD 34,000 - 48,000; Full time

Job summary

ABA Solutions, Inc. in Largo, FL is seeking an Authorization Specialist to manage intake paperwork, data entry for authorization requests, and tracking of records. The role supports the Executive Administrator and requires meticulous data handling with HIPAA and confidentiality in mind.

The candidate should have 2+ years in medical/behavioral health, strong Word/Excel skills, and excellent communication. This is a full-time, on-site position offering a collaborative team environment.

Qualifications

• High School Diploma or equivalent is required.
• At least 2 years of experience in medical/behavioral health field is required.
• Proficiency in filing, phone etiquette, email etiquette and teamwork; strong MS Word/Excel skills.

Responsibilities

• Obtain intake paperwork from new clients and enter data for intake and authorization requests.
• Maintain tracking spreadsheets and internal records.
• Follow up with physician offices for documentation needed and with insurance companies to verify benefits and obtain authorizations.
• Answer phones with warmth and professionalism; support the Executive Administrator/Office Manager on projects.

Skills

Data entry

Microsoft Word

Microsoft Excel

Communication

Teamwork

Spanish (optional)

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Join Our Team as an Authorization Specialist!

ABA Solutions, Inc - Largo, FL

Are you an organized, detail-loving superstar who thrives in a dynamic and people-focused environment? Do you enjoy helping others and making sure everything runs smoothly behind the scenes? If so, ABA Solutions wants to meet you!

What You'll Be Doing

• Obtaining intake paperwork from new clients
• Detailed data entry related to intake and authorization requests
• Maintaining tracking spreadsheets
• Following up with physician offices for documentation needed
• Contacting insurance companies to verify benefits/obtain authorizations
• Maintaining spreadsheets and internal tracking systems
• Assisting the Executive Administrator/Office Manager with various projects and administrative tasks
• Filing and maintaining physical and digital records
• Answering phones and handling communication with warmth and professionalism
• Ensuring all HR practices follow HIPAA and confidentiality guidelines

What You Bring To The Team

• A High School Diploma or equivalent (required)
• At least 2 years of experience in medical/behavioral health field (required)
• Proficiency in general office skills such as filing, phone/email etiquette, and collaborative teamwork
• Strong working knowledge of Microsoft Word and Excel
• A detail-oriented, organized mindset with the ability to multitask
• A quick learner who thrives under clear direction
• Reliability and consistency in your work habits

Additional Skills

• Bilingual in Spanish is a plus but not required

Hours

• 40 hours per week during standard business hours

Why You'll Love Working With Us

At ABA Solutions, Inc., you're more than just a team member—you are part of a mission-driven, supportive, and collaborative community. We take pride in our work, celebrate each other's success, and foster a positive work environment where your contributions truly make a difference.

Ready to bring your positive energy and collections expertise to a team that values you?