Austin Aviation – Contract Management Supervisor II (Asset Management)

Austin, Texas; Austin, Northern (TX, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

City of Austin seeks a procurement professional to develop, implement, and monitor operational processes, procedures and related systems in support of departmental buying, contracting and grant activities.

The role evaluates business process effectiveness, researches contract management strategies, and negotiates grants and contracts with performance measures, terms and conditions, penalties and incentives and cost savings.

Responsibilities

• Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
• Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
• Researches and designs contract management strategies that meet business needs.
• Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
• Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
• Monitors and audits contract expenditures and/or infrastructure usage activities.
• Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
• Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
• Oversees the development of management and productivity reports, studies and analyses.
• Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.
• Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Job description

* Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.* Evaluates business process effectiveness and efficiency and makes recommendations for improvement.* Researches and designs contract management strategies that meet business needs.* Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.* Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.* Monitors and audits contract expenditures and/or infrastructure usage activities.* Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.* Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses.* Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.* Knowledge of general business and management processes.* Knowledge of contracts and contract terms.* Knowledge of cost/benefit analysis.* Knowledge of project management.* Knowledge of Federal, State and Local laws.* Knowledge of city practice, policy and procedures.* Knowledge of supervisory and managerial techniques and principles.* Skill in oral and written communication.* Skill in handling multiple tasks and prioritization.* Skill in using computers and related software applications.* Skill in data analysis and problem solving.* Skill in planning and organizing.* Ability to work independently.* Ability to understand, interpret and apply detailed and complex information.* Ability to lead and manage a multi-discipline work force.* Ability to write reports.* Ability to evaluate contract agreements.* Ability to provide internal consulting services.* Ability to negotiate.* Ability to work with frequent interruptions and changes in priorities.* Ability to establish and maintain good working relationships with other city employees and the public.* A Master's Degree may substitute for required experience up to two (2) years.* Experience developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement in a professional governmental and/or municipal environment.* Experience performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value.* Experience in contract monitoring, administration, compliance and coordination in a professional governmental and/or municipal environment.* Experience supervising the daily operations for a staff of professional-level employees.**Competitive Benefits**: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.**Career Growth**: Advance your skills and expertise with professional development and leadership opportunities.**Competitive Benefits**: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.**Career Growth**: Advance your skills and expertise with professional development and leadership opportunities.