Contract Mngmt Specialist IV (Austin Energy)

IMDiversity; Austin (TX); Hybrid; USD 69,000 - 86,000; Full time

Job summary

Austin Energy is seeking a Contract Management Specialist IV to join the Finance Division. The role focuses on development and administration for highly complex contracts, with emphasis on compliance, performance monitoring, and effective vendor relations.

Under minimal direction, you will draft contracts, manage existing agreements, and provide training and guidance to internal teams. Telework may be available after initial training.

Qualifications

• Bachelor's degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years.
• Experience developing scopes and statements of work (SOW) for services contracts.
• Experience monitoring contracts for compliance.
• Experience issuing purchase order documents in AIMS/Advantage, Maximo, or other similar system.
• Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data.
• Intermediate proficiency with Microsoft Word.
• Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.
• Strong written and oral communication skills.
• Ability to travel to more than one work location.

Responsibilities

• Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; negotiating with vendors/contractors; writing terms and conditions; and developing performance measures; investigates alternative purchasing methods and recommends procedures for implementation.
• Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.
• Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes; canceling and/or terminating contracts and negotiating settlements.
• Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and advising on contract development, administration and management.
• Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and stakeholders.
• Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.

Skills

Contract law

Contract management

Negotiation

Data analysis

Written communication

Organizational skills

Education

Bachelor's degree + 4 years experience; Master’s may substitute up to 2 years

Tools

AIMS/Advantage

Maximo

Excel

Word

Job description

Contract Mngmt Specialist IV (Austin Energy)

Austin Energy Headquarters

Full time

About This Position

The Contract Management Specialist IV reports through the Finance Division of Austin Energy. Through this division, the Austin Energy Contract Management team works closely with the City of Austin Purchasing Office and Legal Services to provide contract management advice, consulting, training, and support for a wide range of goods and services contracts and solicitations for the Utility. The successful candidate will provide contract support by performing the following duties: monitoring contracts for compliance, monitoring contract expenditures, providing training, reviewing purchase requests for compliance with the contract, performing contract releases in the financial system, preparing reports, reviewing invoices for compliance with the contract, developing solicitation and contract documents in accordance with City of Austin policies and procedures, and documenting/addressing compliance/performance issues. This position is fast moving with constant interruptions and competing priorities.

Job Description

Contract Management Specialist IV

Purpose

Under minimal direction, performs contract development and administration for highly complex or high dollar commodity or services contracts.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.

Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.

Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.

Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.

Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.

Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.

Responsibilities - Supervisor and/or Leadership Exercised

May provide leadership, work assignments, evaluation, training and guidance to others.

Knowledge, Skills, and Abilities

Knowledge of contract law, contracting practices, regulations, policies and techniques.

Knowledge of contracts, including contract development, contract language, terms, conditions, etc.

Knowledge of applicable Federal, State and Local laws

Knowledge of community resources and structures.

Knowledge of city practice, policy and procedures.

Skill in oral and written communication.

Skill in using computers and related software applications

Skill in data analysis and problem solving.

Skill in planning and organizing

Skill in negotiation.

Ability to interpret policies, procedures and regulations.

Ability to impartially summarize and evaluate factors related to contracts

Ability to write specific terms of conditions for contracts

Ability to enforce contractual obligations

Ability to resolve complex, contractual issues

Ability to establish and maintain good working relationships with other City employees and the public

Ability to train others

Minimum Qualifications

Graduation with a Bachelor?s degree from an accredited college or university plus four (4) years of experience in a related field.

A Master’s Degree may substitute for required experience up to a maximum of two (2) years

Licenses and Certifications Required

None

Preferred Qualifications

Experience developing scopes and statements of work (SOW) for services contracts.

Experience and expertise monitoring contracts for compliance.

Experience issuing purchase order documents in AIMS/Advantage, Maximo, or other similar system.

Experience researching information in AIMS/Advantage, Maximo, or other similar systems.

Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data.

Intermediate proficiency with Microsoft Word.

Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.

Strong written and oral communication skills.

Ability to travel to more than one work location.

Notes to Candidate

Pay Range: Entry: $68,660.00 - Mid: $85,830.00

Schedule: Monday - Friday (8:00AM - 5:00PM) - Telework opportunities may be available after an initial training period.

Location: 4815 Mueller Blvd, Austin Texas 78723