Procurement Manager

Austin, Texas; Austin, Northern (TX, KY); Hybrid; USD 95,000 - 130,000; Full time

Job summary

City of Austin, through its Austin Financial Services, seeks an experienced procurement manager to lead supervisory, professional, and administrative staff and to provide advisory and technical support to department customers and contractors.

You will oversee formal and informal sourcing, contract formation and administration, category management, policy development, and performance reporting, while building strong relationships across city departments.

Qualifications

• Bachelor's degree plus six years of related experience, with supervisory/managerial exposure.
• Master's degree may substitute for up to two years of non-supervisory/managerial experience.
• Professional procurement experience in governmental settings preferred.

Responsibilities

• Lead procurement teams and provide advisory and technical support to customers and contractors.
• Oversee formal and informal source selection processes and contract administration.
• Develop and monitor procurement plans, category management, and performance reporting.

Skills

Project management

Public procurement

Contract negotiation

Staff training

Vendor relationships

Communication

Leadership

Education

Bachelor's degree

Master's substitution for up to 2 years

Tools

MS Office

Job description

* Manages one or more procurement units composed of supervisory, professional, and administrative staff; and provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline.* Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management.* Oversees multiple department customers managed by subordinate staff and directly manages department customers as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; and monitors and reports on the performance of departmental procurement plans.* Performs program management for one or more programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops program goals and objectives and strategies; monitors and reports on program performance.* Performs, as necessary, source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State's formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods.* Performs, as necessary, contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.* Performs, as necessary, category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on category performance.* Knowledge of best practices nationally in public procurement.* Knowledge of public purchasing practices and techniques.* Knowledge of applicable procurement statutes, ordinances, and codes.* Knowledge of accounting and budgeting process as it relates to purchasing transactions.* Knowledge of contract law, terms, and conditions.* Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.* Knowledge of alternative delivery methods for the procurement of construction and construction-related professional services.* Knowledge of informal and all formal source selection processes including price competition.* Knowledge of contract negotiation and formation, contract management, and contract administration processes.* Knowledge of contract category management.* Knowledge of automated purchasing systems.* Skill in leading, managing, and training multi-disciplinary workforce.* Skill in providing internal consulting services.* Skill in providing relationship management to assigned customer departments.* Skill in developing and leading cross-functional teams.* Skill in computes applications including spreadsheets, databases, and word processing software.* Skill in establishing and maintaining good working relationships with other City employees and the public.* Skill in effective oral and written communication.* Skill in exercising good judgment, tact, and diplomacy.* Ability to resolve complex formal contract disputes.* Graduation with a Bachelor's degree from an accredited college or university, plus six (6) years of experience in a related field, including two (2) years in a supervisory or managerial capacity.* Graduation with a Master's degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory/managerial experience.* Professional procurement experience in a governmental setting* Professional procurement certification* Experience developing strategic sourcing strategies based on market intelligence, risk insights, long-term organizational goals or other factors* Experience leading and developing a procurement team* Ability to travel to more than one work location* A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.* Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.* For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.* A cover letter is required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.* A résumé is also required but will not substitute for a complete COA employment application. Resumes are not accepted in place of a completed online application. It is the responsibility of the applicant to provide detailed and relevant work experience, which would qualify them for the position.* When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.* Incomplete applications will not be considered.* Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.* Use of AI is strictly prohibited to respond to the application and during the interview process.* Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.* Austin Financial Services may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.* This position may require a skills assessment.* If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.* This position will require a pre-employment Criminal Background Investigation (CBI).* If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information.* If you are identified as a top military candidate or a veteran, you must provide a copy