Audio Production Coordinator — Studio & Scheduling Pro

Condé Nast; New York, Northern (NY, KY); Hybrid; USD 65,000 - 72,000; Full time

Job summary

Condé Nast is seeking a detail-oriented Audio Coordinator in New York to manage studio scheduling, gear logistics, and crew onboarding for a growing podcast network. You will collaborate with editorial and revenue teams to align calendars with sponsorship opportunities and ensure accurate ad delivery.

The role requires 1+ years in podcast production or studio operations, a solid understanding of DAWs, CMS platforms, and equipment handling, plus strong organizational skills.

Qualifications

• 1+ years of hands-on experience in podcast production, studio management, or digital media operations.
• Bachelor’s degree in Communications, Media, Audio Engineering, or similar, or equivalent work experience.
• Foundational knowledge of digital audio workstations (DAWs) like Pro Tools, Ableton, or Adobe Audition for basic editing, splicing, and formatting.
• Exposure to podcast CMS and dynamic/host-read ad insertion platforms (e.g., Megaphone, Omny, Dovetail, or similar).
• Basic understanding of video and audio production hardware, gear rentals, and physical studio setups.
• A proactive, cost-conscious mindset focused on optimizing studio time, equipment, and crew allocation.
• Ability to diplomatically manage competing deadlines and studio demands across multiple brand teams and revenue partners.
• Strong organizational skills to balance immediate production emergencies with routine administrative workflows.

Responsibilities

• Coordinate studio and recording schedules across multiple brand teams to ensure back-to-back production efficiency and minimize reliance on external day-players.
• Oversee physical production support, including coordinating video production equipment rentals, drafting call sheets, and managing on-site logistics for podcast sessions.
• Onboard freelance talent and crews using administrative platforms (e.g., HelloTeam/Media Services), process production invoices, and code expenses accurately against production budgets.
• Partner with marketing and revenue teams to sync editorial calendars with sponsorship opportunities & conduct quality control on upcoming episodes in the CMS, ensuring precise ad placement to ensure proper campaign delivery.
• Edit simple host-read advertisements, freeing up senior audio engineering staff for complex sound design and main show mixing.
• Assist with ad-hoc operational, administrative, and production needs across the audio department.

Skills

Podcast production

Studio management

CMS experience

DAWs knowledge

Budget awareness

Organizational skills

Education

Bachelor's degree in Communications/Media/Audio

Tools

Pro Tools

Ableton

Adobe Audition

Job description

Condé Nast is seeking a detail-oriented Audio Coordinator in New York to manage studio scheduling, gear logistics, and crew onboarding for a growing podcast network. You will collaborate with editorial and revenue teams to align calendars with sponsorship opportunities and ensure accurate ad delivery.

The role requires 1+ years in podcast production or studio operations, a solid understanding of DAWs, CMS platforms, and equipment handling, plus strong organizational skills.