Audio Marketing and Operations Assistant

Hachette-Livre; New York (NY); On-site; USD 44,625 - 60,375; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Disability insurance

Critical illness

Hospital indemnity

Long-term care

FSA

Commuter benefit plan

Tuition reimbursement

Travel assistance

401(k)

Discretionary bonus program

PTO

Group discounts on insurance

Job summary

Hachette Audio seeks an Audio Marketing and Operations Assistant to support its SVP and other operations staff with administrative duties. This role provides a view across Production, Marketing, Sales, Managing Editorial, and Publicity within a small, dynamic department.

Ideal candidates are detail oriented, discreet, and capable of balancing multiple projects with varying due dates. The position includes handling Soundcloud links, asset uploads, invoice processing, database maintenance, meeting

Qualifications

• Proficiency in Outlook, Excel, and Word.
• Strong communication skills (verbal and written).
• Excellent organizational skills with the ability to multi-task and manage time.

Responsibilities

• Create and upload Soundcloud links and audiograms for all titles.
• Upload studio/marketing assets to asset management system.
• Create and distribute digital audio codes for authors, agents and staff.
• Process and track invoices and trigger payments.
• Maintain Narrator Database and schedule meetings.
• Maintain department process documentation and data charts.
• Submit quarterly music use reports and organize department records.

Skills

Outlook

Excel

Word

Job description

SUMMARY:

Hachette Audio seeks an Audio Marketing and Operations Assistant to support its SVP and other operations staff with administrative duties. Our small, dynamic department produces and sells over 700 titles a year, across all popular genres and with award-winning and bestselling authors. This position will afford a great view across various functions of different publishing operations, as the department encompasses Production, Marketing, Sales, Managing Editorial, and Publicity roles. Ideal candidates will be extremely detail oriented, discreet, professional and able to balance multiple projects with varying due dates and recurrence at once.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Create and upload Soundcloud links and audiograms for all Hachette Audio and client titles
• Upload studio/marketing assets to asset management system for company wide access
• Create and distribute digital audio codes for authors, agents and HBG staff
• Process and track production/plant/vendor invoices and trigger union payments
• Maintain and update Narrator Database
• Schedule departmental meetings and draft weekly status meeting minutes
• Maintain departmental process documentation
• Submit quarterly music use reports
• Maintain department organization chart and Bookends data
• Order supplies for team/WB Masonordering

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Proficiency in Outlook, Excel, Word
• Previous administrative assistant experience is a plus; proprietary program training will be provided in house.
• Strong communication skills (verbal and written) with the aptitude to communicate effectively in both individual and group settings
• Excellent organizational skills with the ability to multi-task, prioritize and manage time effectively while also ensuring accuracy of work through attention to detail.
• Prior experience or interest in book publishing a plus

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $52,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company:

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services

Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms.