Contracts Coordinator

Hachette-Livre; New York (NY); Hybrid; USD 49,950 - 61,050; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Tuition reimbursement

Discretionary bonus program

PTO

Job summary

Hachette Book Group is seeking a Contracts Coordinator to provide administrative support for its imprints in New York. The role requires on-site presence three days per week with a hybrid work model.

Responsibilities include routing and tracking author agreements, drafting amendments, and managing work-for-hire contracts, while supporting payments and status reporting. You will maintain workflow, respond to status queries, and ensure timely completion of documents.

Qualifications

• Excellent computer skills with MS Word, Excel, PowerPoint.
• Highly organized, able to prioritize and adapt.
• Detail-oriented with interest in legal documents.
• Self-starter and able to manage time efficiently.
• Good communicator and team player.

Responsibilities

• Route, track and send out author agreements
• Draft, route and send out straightforward amendments (e.g., delivery extensions and e-book)
• Draft, route and send out work-for-hire and other contributor agreements
• Draft, route and send out a portion of subsidiary rights contracts
• Update and maintain workflow and status reports
• Field status queries from editors, agents and other colleagues
• Initiate the DocuSign process including collecting and preparing forms for payment
• Perform other duties as may reasonably be assigned

Skills

MS Word

Excel

PowerPoint

Databases

Title management system

Highly organized

Attention to detail

Self-starter

Good communicator

Team player

Job description

The Contracts Coordinator will be responsible for providing administrative support for Hachette’s young readers, and adult gift and product imprints (Little, Brown Books for Young Readers (LBYR), Running Press (RP) and WorthyKids (WK), Workman Kids, UNSQ Kids, UNSQ Gift, Em and Friends, Boxer Books and Workman Adult). The individual will work closely with the team including updating and maintaining workflow and status reports, gathering forms and paperwork for payments, sending and monitoring DocuSign envelopes, setting up calls/meetings, and responding to status queries. The Coordinator will also draft, route and send out work-for-hire agreements and some amendments.

ESSENTIAL DUTIES AND RESPONSIBLITIES:

• Route, track and send out author agreements
• Draft, route and send out straightforward amendments (e.g., delivery extensions and e-book)
• Draft, route and send out work-for-hire and other contributor agreements
• Draft, route and send out a portion of subsidiary rights contracts
• Update and maintain workflow and status reports
• Field status queries from editors, agents and other colleagues
• Initiate the DocuSign process including collecting and preparing forms for payment
• Perform other duties as may reasonably be assigned

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Excellent computer skills are required (MS Word, Excel, Power Point, databases, experience with a title management system is a plus)
• Highly organized, good at prioritizing and adaptable
• Attentive to detail with ability and interest in legal documents
• Self-starter, able to take ownership of job responsibilities and manage work time efficiently
• Good communicator and team player

This role is based in our New York office. Employees are expected to work on-site three days per week in accordance with our hybrid work model. Candidates must be able to reliably commute to the office.

The compensation for this position is $55,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

BENEFITS:

• medical
• dental
• vision
• basic and supplemental life
• short-term and long-term disability
• accidental death and dismemberment
• critical illness
• hospital indemnity
• long-term care
• health and dependent care FSA
• commuter benefit plan
• employee assistance program
• tuition reimbursement
• travel assistance
• 401(k)
• discretionary bonus program
• PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
• group discounts on auto and home insurance and legal services

Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. Hachette Book Group (HBG) is a leading US general-interest book publisher made up of dozens of esteemed imprints within the publishing groups Basic Books Group; Grand Central Publishing Group; Hachette Audio; Little, Brown and Company; Little, Brown Books for Young Readers; Orbit; and Workman Running Press Group. We also provide custom distribution, fulfillment, and sales services to other publishing companies.