Publishing Assistant, Little, Brown and Company

Hachette Book Group; New York (NY); Hybrid; USD 47,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

401(k) plan

PTO and paid holidays

Job summary

Little, Brown and Company is seeking a Publishing Assistant to support the VP, Associate Publisher and Director of Backlist. This role provides administrative and project support across publishing activities, including seasonal processes, sales materials, backlist promotion, and divisional initiatives.

The assistant will coordinate meetings, prepare materials, assist with backlist sales and promotions, and help with metadata, title tracking, and reports, working across Little, Brown imprints in

Qualifications

• Highly organized and detail-oriented, able to manage multiple projects and deadlines.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to collaborate across departments.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Familiarity with Basecamp and Notion is a plus; experience with Amazon Vendor Central or sales reporting systems is beneficial.

Responsibilities

• Coordinate VP/Associate Publisher schedules and meeting logistics.
• Prepare and distribute sales materials and presentations.
• Manage backlist promotions, reports, and title tracking.
• Oversee galley mailings for marketing, publicity, and editorial teams.
• Assist with creation and updating of presentations, sell sheets, and pitch materials.
• Support backlist promotions and retailer initiatives as needed.
• Coordinate sourcing and upload of digital content (Amazon A+), with internal resources.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office (Excel & PowerPoint)

Tools

Basecamp

Notion

Amazon Vendor Central

Canva

Job description

Little, Brown And Company

Little, Brown and Company is looking for a Publishing Assistant to support the VP, Associate Publisher and Director of Backlist. This role will provide administrative and project support across a wide range of publishing activities, with particular involvement in seasonal publishing processes, sales materials, backlist promotion, and ongoing divisional initiatives.

Publishing Assistant

Little, Brown And Company

Little, Brown and Company is looking for a Publishing Assistant to support the VP, Associate Publisher and Director of Backlist. This role will provide administrative and project support across a wide range of publishing activities, with particular involvement in seasonal publishing processes, sales materials, backlist promotion, and ongoing divisional initiatives.

This Publishing Assistant will work closely with the VP, Associate Publisher to coordinate meetings and materials, support seasonal sales and publishing processes, and manage regular administrative needs. The assistant will also work with the Director of Backlist to support promotional opportunities and projects for Little, Brown’s extensive backlist, including sales reporting, retailer programs, metadata, and title tracking.

This position offers an opportunity to gain broad experience across the publishing process and will work with all imprints of Little, Brown, including Little, Brown, LB Spark, Voracious, and Algonquin.

This is a NYC-based role. Please note our current hybrid model is 3 days in-office, 2 days working from home.

Essential Duties And Responsibilities

• Support the VP, Associate Publisher with administrative duties including scheduling, expense reporting, meeting coordination, conference room management, and other day-to-day needs
• Coordinate materials and logistics for weekly, seasonal, and other divisional meetings
• Support seasonal sales meetings by inputting key information into internal systems, updating campaign summaries, and creating and distributing sales materials and presentations
• Oversee galley ordering and distribution for marketing, publicity, and editorial teams
• Organize and execute book and galley mailings
• Assist with the creation and updating of presentations, sell sheets, pitch materials, and other internal and external materials
• Support the Director of Backlist on ongoing backlist sales and promotional initiatives
• Coordinate the sourcing and upload of Amazon A+ content, working with internal creative resources and utilizing Basecamp and Amazon Vendor Central
• Conduct agent and author research and assist with outreach and tracking for Kindle Unlimited enrollments
• Pull and organize reports, including Kindle Unlimited results, low-price ebook results, sales reports, and other ad hoc reporting
• Maintain and update the monthly low-price ebook nominations grid
• Maintain backlist tracking grids, including seasonal and holiday promotional title lists, media tie-ins, and other sales opportunities
• Assist with title metadata updates as needed, including media quotes, BISACs, keywords, and other title information
• Provide research and administrative support for backlist promotions, retailer initiatives, and special projects
• Provide general support for divisional projects and initiatives as needed

Knowledge, Skills & Abilities Required

• Highly organized and detail-oriented, with the ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills
• Excellent interpersonal skills and ability to collaborate with colleagues across departments
• Proficiency in Microsoft Office, particularly Excel and PowerPoint
• Comfort working with spreadsheets, data, reports, and tracking documentsStrong research skills and ability to synthesize and organize information
• Ability to prioritize, problem-solve, and adapt in a fast-moving environment
• Proactive, resourceful, and motivated, with the ability to work both independently and collaboratively
• Familiarity with project management platforms such as Basecamp and Notion is a plus
• Familiarity with Amazon Vendor Central, publishing metadata, or sales reporting systems is a plus, but not required
• Basic familiarity with Canva or other design tools is helpful, but not required
• A strong interest in book publishing and enthusiasm for working across a wide range of genres and publishing functions

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $52,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.