Audio Localization Scheduler: Remote Planner

Keywords Studios; United States; Remote; USD 21,000 - 27,000; Full time

Benefits offered by this job

Extended Health & Dental Coverage

Paid Vacation

Employee Wellness & Support Programs

Remote work

Job summary

Keywords Studios in Americas, Canada is seeking a Planning Coordinator to support the Audio Localization team by organizing recording schedules and coordinating voice talents, Artistic Directors, Sound Operators, and studios. The role ensures sessions run efficiently with minimal cancellations and conflicts.

The candidate will manage daily bookings, confirm resources, maintain records and collaborate with Production Coordinators and Project Managers to prioritize windows.

Qualifications

• Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas.
• Strong ability to organize and manage multiple schedules at the same time.
• Excellent written and verbal communication skills in English.
• Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers.
• Familiarity with the video games market, including publishers, developers and platforms, is a plus.
• Ability to adapt to evolving workflows and new tools.
• Knowledge of applicable local regulations is a plus.

Responsibilities

• Organize and maintain the daily and weekly recording schedule for internal and external studios.
• Book voice talents, Artistic Directors, Sound Operators and recording rooms for all scheduled sessions.
• Confirm the availability of talents and technical resources for internal and external sessions.
• Allocate studios and resources efficiently and resolve scheduling or availability conflicts.
• Act as a key operational point of contact between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team.
• Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs.
• Ensure that required recording materials and instructions are available before each session.
• Support the secure distribution and tracking of materials to talents, Artistic Directors and Sound Operators, following confidentiality requirements.
• Work closely with Production Coordinators and Project Managers to prioritize recording windows and solve schedule conflicts.
• Flag operational risks in advance, including missing materials, resource conflicts, lack of confirmations or rescheduling needs.
• Control physical access for actors and direct them to the appropriate recording studio.
• Negotiate ad hoc rates when needed, following the strategy defined by the Recording Studio Manager and the relevant production owner.
• Report the recording status of projects to the Production Coordinator.

Skills

Scheduling

Coordination

English communication

Google Workspace

Excel/Sheets

Calendar management

Industry knowledge

Tools

Google Workspace

Excel/Sheets

Calendars

Operational trackers

Job description

Keywords Studios in Americas, Canada is seeking a Planning Coordinator to support the Audio Localization team by organizing recording schedules and coordinating voice talents, Artistic Directors, Sound Operators, and studios. The role ensures sessions run efficiently with minimal cancellations and conflicts.

The candidate will manage daily bookings, confirm resources, maintain records and collaborate with Production Coordinators and Project Managers to prioritize windows.